Administrative & Accounting Support Coordinator

Administrative & Accounting Support Coordinator

Lancaster, Pa office

Benefits

• Flex Schedule with work from home Fridays available.
• Paid professional development opportunities.
• Professional membership dues paid by RLPS Architects
• Social events throughout the year include an annual golf outing, picnics, etc.
• 401 (K) Plan
• Medical, Dental, and Vision insurance coverage with ID Watchdog services
• Vacation & sick days available.
• Ten paid Holidays per year.
• 8 hours of paid volunteer time per year.
• Employee Assistance Program (EAP).

The Administrative & Accounting Support Coordinator at RLPS

We are seeking a highly organized and dependable Administrative & Accounting Support Coordinator to serve a central support role within our architectural firm. This individual will be the first point of contact for callers and visitors while also assisting with accounting, clerical, and office coordination responsibilities.

This position requires professionalism, attention to detail, discretion with financial information, and the ability to manage multiple priorities in a fast-paced environment.

Core Responsibilities

Front Office & Communication

• Answer and direct incoming phone calls in a professional and courteous manner
• Greet and assist clients, vendors, and visitors
• Manage general firm email inboxes and correspondence as assigned
• Route inquiries to appropriate departments and ensure follow-up

Accounting Support

• Assist with accounts payable and accounts receivable processing
• Enter financial data accurately into ERP/accounting systems
• Assist with expense reports and vendor documentation
• Maintain organized digital and physical financial records
• Support with administrative accounting tasks

Administrative & Clerical Support

• Prepare and format documents and reports
• Maintain organized filing systems (digital and physical)
• Provide general clerical support to leadership and project teams
• Scanning and indexing various documents

Office Coordination & Hospitality

• Order, stock, and maintain kitchen and grocery supplies
• Ensure conference rooms and common areas remain organized and presentable
• Support office-wide initiatives that contribute to a professional work environment

What You'll Need

• 2+ years of administrative or accounting support experience preferred
• Excellent communication and customer service skills
• Proficiency in Microsoft Office (Word, Excel, Outlook)
• Strong organizational skills and attention to detail
• Ability to handle confidential financial information with discretion
• Ability to prioritize and manage multiple responsibilities

Skills & Attributes

• Professional and polished demeanor
• Reliable and punctual
• Comfortable working independently as well as collaboratively
• Service-oriented mindset

Why RLPS

For over 70 years, the team at RLPS has been on a mission to inspire people and transform lives through spaces that enhance wellness, elevate learning, and create community at every life stage. RLPS is a design firm with deep roots in Pennsylvania that operates on a national platform. We have established ourselves as a trusted Partner to senior living clients around the country; and to higher education and K-12 design clients throughout Pennsylvania and beyond.

We pride ourselves on our ability to balance innovative planning, design excellence, and strong project delivery so much that the Chamber of Commerce rates us a perfect 5.0. The AIA Pennsylvania identified RLPS as an EPiC Firm due to our commitment in developing our team and RLPS Architects was awarded the Ethics in Business by the Samaritan Center.

Next Steps

RLPS Architects is an Equal Employment Opportunity employer. If you are a highly skilled Administrative & Accounting Support Coordinator seeking a Partner-led firm with a flexible schedule, we encourage you to apply. To apply, please send your resume, portfolio, or work samples, to ***email_hidden***