Accounting and Payroll Administrator

REPORTS TO: Chief Financial Officer

FLSA STATUS: Part-time (24 hours/week); Exempt

Position Overview:

The Accounting and Payroll Administrator will be an integral part of the Eluna Finance and Operations team. This role is ideal for an experienced accounting professional seeking to work a part-time, flexible schedule during regular business hours on a hybrid basis. This is an opportunity to be part of a dynamic, collaborative and passionate team dedicated to supporting youth, teens and families impacted by grief or addiction.

Key Duties & Responsibilities

• Administer regular payroll via ADP RUN
• Ensure payroll and payroll tax documents are accurate and compliant with payroll accounting and all state tax agencies and resolve payroll problems and errors
• Monitor staff paid and unpaid leave
• Record regular ledger entry of deposits and credit card transactions
• Conduct balance sheet account reconciliations
• Prepare monthly depreciation and leasing calculations and input to general ledger
• Support required audit and tax processes, including financial statement audit, Single Audit, Form 990, 1099 distributions, annual Workers Compensation and other insurance audits, and annual Form 5500 preparation.
• Prepare monthly close tasks and timely submission of reports
• Prepare all Retirement Plan communications to participants, including any ad hoc communications
• Conduct staff personnel file audits on a regular basis, communicate separation agreements to terminated employees
• Input of deposits to QuickBooks
• Perform other duties and/or special projects as assigned.

Knowledge, Skills and Competencies

• Bachelor’s degree required, preferably in Accounting or Finance
• 5+ years of related experience in public accounting and/or industry
• CPA certification preferred but not required
• Proficiency with data management; QuickBooks experience is a plus
• Salesforce or other complex database experience is highly preferred
• Nonprofit experience preferred, but not required
• Ability to multitask, be creative and work within nonprofit budget realities
• Confidentiality, honesty and discretion required

Personal Characteristics

Strong interpersonal skills, deadline and detail oriented, organized, collaborative, responsive, energetic, self-motivated, trust-worthy, resourceful, flexible, positive attitude.

How to Apply

Email resume and cover letter with (1) salary requirements, (2) approximate available start date, and (3) explanation of how you meet the required criteria to Jean Heflin Kane at [email protected]. Submissions missing any required items will not be considered. Thank you.

About Eluna

Eluna’s mission is to support children, teens, and families impacted by grief or addiction. Founded in 2000, we offer community-building camps, interpersonal connections and a continuum of support for youth and families. Eluna’s three signature programs are provided at no cost: Camp Erin, the largest grief camp network for youth ages 6-17; Camp Mariposa, an addiction prevention and mentoring program for youth ages 9-17; and the Eluna Resource Center, which provides educational resources and personalized support. Eluna has supported over 60,000 youth campers and their families through our network of partnerships with over 50 non-profit community organizations across the US and Canada. Together we provide in-depth programming and data-driven evaluation to ensure high standards of care and positive outcomes. Follow Eluna on social media at @elunanetwork or visit

ELUNA IS AN EQUAL OPPORTUNITY EMPLOYER.

Job Type: Part-time

Pay: $40,000.00 - $45,000.00 per year

Expected hours: 24 per week

Benefits:

• 401(k)
• Flexible schedule
• Flexible spending account
• Paid time off

Work Location: Hybrid remote in Philadelphia, PA 19103