Accounting Manager

Job Description

Job Description

Key Responsibilities

Billing & Accounts Receivable (Primary Focus)

Own invoicing from job completion through invoice delivery

Ensure all revenue is billed accurately and on time

Manage accounts receivable aging and lead weekly collections efforts

Proactively follow up on past-due accounts

Resolve billing discrepancies with customers and internal teams

Provide weekly reporting on billing status, AR aging, and collections

Accounts Payable

Manage vendor bills and ensure timely and accurate payments

Maintain organized AP records and approval processes

Coordinate with leadership on cash flow and payment prioritization

Team & Administrative Management

Supervise and manage 1 administrative/billing team member

Assign and track daily tasks to ensure accountability and performance

Support company leadership with administrative tasks and coordination

Maintain organization across internal processes and documentation

Fleet & Operational Support

Track fleet maintenance schedules, repairs, and related documentation

Ensure vehicles are maintained and records are up to date

Coordinate with vendors for service as needed

Systems & Process Ownership

Maintain accurate records in QuickBooks Online (ServiceTitan a plus)

Identify and improve billing, collections, and administrative workflows

Ensure consistency and efficiency across all processes

What Success Looks Like

Invoices go out quickly and without errors

AR aging is actively managed and improving

Customers are paying faster

Vendors are paid on time and records are clean

Administrative operations are organized and running smoothly

The team is managed, accountable, and productive

Qualifications

3+ years of experience in billing, accounts receivable/payable, or operations/admin management

Proven experience owning billing and collections

Experience managing at least one direct report

Strong organizational and multitasking skills

Comfortable working in a fast-paced, operational environment

Experience with QuickBooks Online required (ServiceTitan a plus)

Strong communication skills, especially for collections and vendor coordination

Self-starter who takes ownership and drives results

Ideal Candidate

Highly organized and process-driven

Comfortable managing both people and multiple responsibilities

Proactive and responsive, with strong follow-through

Comfortable holding customers accountable for payment

Takes ownership and does not wait to be told what to do

Important Note: While this role includes accounts payable and administrative responsibilities, billing and accounts receivable performance is the top priority.

Company Description

W3Global was established in 2006 in Fremont, CA with a vision: simplify the recruiting process and develop an industry-disrupting platform to connect candidates with clients. Our cutting-edge Applicant Tracking System enables us to find the right person for the right job, creating value for job seekers and employers. While W3Global initially focused on IT staffing, we have expanded the business to serve many other industries, including accounting and finance, legal, engineering, human resources, government and more.

We’re proud of the investments we’ve made in our team, having grown from four to 1000 employees and evolving into one of the leading recruitment and staffing solution providers in the industry. Our recruiters and account managers are passionate about connecting qualified professionals with the right positions in small, medium, and large companies.

Our Services
W3Global understands the natural ups and downs of an organization’s staffing needs. We are continuously adapting to industry and economic changes to find the right candidates.

We specialize in placing permanent, direct, contract, and temporary positions for companies of any size. Our recruiting services include sourcing, recruiting, screening, interview management, salary negotiations, training, and onboarding.

We are committed to helping organizations redefine their recruitment process by delivering our SaaS-based proprietary application tracking system software.

Our Expertise
W3Global has been delivering staffing solutions for nearly two decades; we know which recruiting strategies work best. Our expert team is committed to developing a customized solution to fit your company’s unique needs.

As a W3Global client, you’ll also receive personalized assistance from a seasoned team of staffing specialists. We are committed to providing both technical support and industry expertise to simplify the hiring process. We know that your time matters. W3Global will help you streamline the hiring process, getting it done and getting it right.

Company Description

W3Global was established in 2006 in Fremont, CA with a vision: simplify the recruiting process and develop an industry-disrupting platform to connect candidates with clients. Our cutting-edge Applicant Tracking System enables us to find the right person for the right job, creating value for job seekers and employers. While W3Global initially focused on IT staffing, we have expanded the business to serve many other industries, including accounting and finance, legal, engineering, human resources, government and more.\r\n\r\nWe’re proud of the investments we’ve made in our team, having grown from four to 1000 employees and evolving into one of the leading recruitment and staffing solution providers in the industry. Our recruiters and account managers are passionate about connecting qualified professionals with the right positions in small, medium, and large companies.\r\n\r\nOur Services\r\nW3Global understands the natural ups and downs of an organization’s staffing needs. We are continuously adapting to industry and economic changes to find the right candidates.\r\n\r\nWe specialize in placing permanent, direct, contract, and temporary positions for companies of any size. Our recruiting services include sourcing, recruiting, screening, interview management, salary negotiations, training, and onboarding.\r\n\r\nWe are committed to helping organizations redefine their recruitment process by delivering our SaaS-based proprietary application tracking system software.\r\n\r\nOur Expertise\r\nW3Global has been delivering staffing solutions for nearly two decades; we know which recruiting strategies work best. Our expert team is committed to developing a customized solution to fit your company’s unique needs.\r\n\r\nAs a W3Global client, you’ll also receive personalized assistance from a seasoned team of staffing specialists. We are committed to providing both technical support and industry expertise to simplify the hiring process. We know that your time matters. W3Global will help you streamline the hiring process, getting it done and getting it right.