Executive Assistant

Job Description

Job Description

Job Summary

The Executive Assistant provides high-level administrative and strategic support to the President, helping to streamline daily operations, communications, and key initiatives. This position also plays a key support role to the Human Resources and Training & Development teams, assisting with coordination, documentation, and implementation of employee-related programs and initiatives.

Key Responsibilities

Executive Support

• Manage and prioritize the President's calendar, travel, meetings, and appointments.
• Screen and prioritize emails, calls, and correspondence; draft and respond to communications on behalf of the executive.
• Coordinate meetings and events, including logistics, agendas, and minutes.
• Support internal and external communications and serve as a point of contact.
• Serve as a liaison between the executive and internal/external stakeholders.
• Conduct research and provide summaries or briefs to inform decision-making.
• Attend various meetings, taking notes and reporting back to Executive.
• Coordinate executive meetings, Off-Site, and follow-up action items.
• Manage expense reports, vendor communications, document filing, and other day-to-day administrative tasks.
• Handle confidential and sensitive information with discretion and professionalism.
• Various miscellaneous tasks

HR Support

• Assist with coordination of employee onboarding and offboarding activities.
• Support the scheduling and documentation of interviews and recruitment processes.
• Help facilitate internal HR communications and announcements.
• Coordinate logistics for employee events, engagement activities, and recognition programs
• Act as role back-up coverage.

Training & Development Support

• Maintain and update training calendars and schedules.
• Coordinate logistics, preparation and delivery of training sessions, including room setup, materials, and technology.
• Track employee participation and completion of required training and performance evaluations.
• Support communications related to learning initiatives and development opportunities.
• Act as role back-up coverage.

Candidate Qualifications:

Experience

• 3-5 years of experience
• Education: High School Degree, bachelor's degree preferred

Critical Competencies

• High level of discretion and confidentiality.
• Exceptional written and verbal communication skills.
• Strong emotional intelligence, diplomacy, and interpersonal skills.
• Proficient in Microsoft Office Suite and calendar management platforms.
• Highly organized and detail-oriented with the ability to multitask and prioritize.
• Proven ability to work independently, anticipate needs, and act proactively.