Back to Jobs

Career Opportunities: Sr Executive Assistant (93704)

KQT Health
Philadelphia, PA
About Us

Sparks is a leading global brand experience agency, specializing in the design and execution of award-winning experiences that forge deep connections between brands and audiences. Recognized by Adweek as Experiential Agency of the Year, we bring a unique blend of strategic insight and execution excellence to every brand activation, corporate event, trade show exhibit, and immersive experience. Our commitment to creativity, innovation, and flawless execution drives us to craft impactful experiential marketing solutions that deepen relationships, inspire action, and build trust-all around the world.

Summary

Reports to the President of Sparks. Completes a broad variety of administrative tasks including managing an extremely active and complex calendar of global appointments and arranging multifaceted and detailed travel plans. Composing and preparing correspondence that is sometimes confidential including: itineraries, agendas, and documents. Oversees special projects and utilizes critical thinking skills to evaluate projects both broadly and narrowly with keen attention to detail.

Provides support to the President to ensure all tasks are achieved on time or ahead of schedule, in a professional, customer service-oriented and quality-focused manner as directed by the President. Prioritizing conflicting needs; handling matters expeditiously, proactively, and following through on projects to successful completion, often with deadline pressures. This role is eligible to work a hybrid schedule generally requiring 2-3 days per week in-office or at show site, based out of Philadelphia, PA, NYC or surrounding regions.

Essential Duties & Responsibilities

  • Maintains extremely active and complex global calendar, schedules appointments and coordinates meeting arrangements. Future state: Access to President's email.
  • Arranges complex domestic and international travel.
  • Plans, coordinates, and ensures the President 's schedule is up to date at all times and contains a high level of detail to effectively keep the President well informed of upcoming commitments and responsibilities, following up appropriately.
  • Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures.
  • Reviews and prioritizes incoming email, phone and intercompany correspondence based on schedule and ensures critical issues are addressed in a timely manner.
  • Serves as both an internal and external "gatekeeper" and "gateway" of the President's availability as appropriate.
  • Serves as a point of contact for internal and external constituencies on matters pertaining to the Office of the President.
  • Communicates and interacts on behalf of the President with his direct reports, Executive Leadership, clients, vendors and partners, internal and external constituents, and others, on matters related to President's initiatives.
  • Researches, prioritizes, and follows up on incoming issues and concerns addressed to the President, including those of a sensitive or confidential nature; Determines appropriate course of action.
  • Successfully completes critical aspects of deliverables with a hands-on approach, including drafting acknowledgement letters, personal correspondence, and other tasks that facilitate the Executive's ability to effectively lead.
  • Composes and prepares routine and complex reports, correspondence and presentations that are sometimes confidential.
  • Manages a variety of special projects independently or as part of a team, some of which may have organizational impact.
  • Organizes and maintains intuitive electronic and paper files systems for correspondence and records, including highly confidential information.
  • Ensures all administrative tasks for the President and the staff's deliverables are tracked, achieved, and received in a timely manner.
  • Organizes and submits expense reports in a timely manner.
  • Collaborates as appropriate with the other Executive Assistants.
  • Maintains discretion and confidentiality in relationships with Executive Leadership.
  • May be asked to assist with the President's personal needs.
  • Flexible working arrangement: however, will require atypical hours at times to support the President when traveling.
  • Strong sense of urgency. Can self manage and prioritize. Makes decisions based on communicated preferences.

Education & Experience

  • Associate degree required. Bachelor's degree strongly preferred.
  • Minimum 5-7 years of experience supporting Executive-level "C-Suite" leaders for a large global company.
  • Strong interpersonal skills, emotional maturity, and the ability to build relationships with stakeholders, including staff, board members, and external partners.
  • Ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer / client service and response.
  • Possess the ability to exercise good judgment in a variety of situations and often ambiguous environments, with expert level written and verbal communication, administrative, and organizational skills.
  • Takes a proactive approach to problem-solving with strong decision-making capability and assess opportunities and proposes solutions.
  • Works independently on projects from conception to completion and effectively works under pressure to handle a wide variety of activities and confidential matters with discretion; maintains a realistic balance among competing priorities.
  • Possess advanced organizational skills that reflect the ability to perform and prioritize multiple tasks seamlessly with superb attention to detail.
  • Achieves performance goals and meets / exceeds deadlines in a fast-paced global environment.
  • Prepares executive level presentations, memos, and general correspondence.
  • Discretion and Professionalism in all interactions.

Travel Requirements

Travel up to 25%

What We Offer

Freeman provides benefits that aim to empower our people and their families to thrive mentally, physically, and financially. These are a handful of the types of programs and benefits our full-time people may be eligible for. There may be some variances in specific benefits across regions.

  • Medical, Dental, Vision Insurance
  • Tuition Reimbursement
  • Paid Parental Leave
  • Life, Accident and Disability
  • Retirement with Company Match
  • Paid Time Off
  • Hiring range of $100,000 - $130,000 based upon experience. This position also qualifies for an Annual Incentive Bonus (AIP)

Diversity Commitment

At Freeman, our commitment to diversity and inclusion is helping us to create not only a great place to work, but also an environment where our employees, our customers and our communities around the world can reach their goals and connect with each other. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, veteran status and other characteristic protected by federal, state or local laws.

LI-Hybrid
Posted 2025-12-29

Recommended Jobs

Senior Mainframe Developer & Applications Lead

PowerToFly
New Castle, PA

A global financial services firm is seeking a Senior Applications Development Technology Lead Analyst in New Castle, Pennsylvania. This role is responsible for leading application systems analysis an…

View Details
Posted 2026-01-14

Part Time Office Cleaner

Central Maintenance & Service
Warrendale, PA

Central Maintenance & Service employees are making a difference every day ensuring safe and healthy facilities for our customers. We want you to join our locally owned and operated team! We are looki…

View Details
Posted 2026-01-06

Customer Relations & Compliance Coordinator

Zilka & Company
Allentown, PA

Customer Relations & Compliance Coordinator Monday – Friday 8 Hour Shift   Family owned and operated since 1923, Zilka and Company is a fourth-generation bakery supply distributor dedicated…

View Details
Posted 2025-10-27

Manager of Warehouse / Transportation Operations

Liberty Personnel Services, Inc.
Philadelphia, PA

Job Details: Manager of Warehouse / Transportation Operations A leading specialty item distributor, committed to providing exceptional service to our customers, is seeking a dynamic and experie…

View Details
Posted 2026-01-08

Fire Protection Engineer

Liberty Personnel Services, Inc.
King of Prussia, PA

Job Details: Senior Fire Protection / Mechanical Engineer B.S. in Fire Protection or Mechanical Engineering Minimum 6 years of experience Active U.S. Professional Engineer (PE) license …

View Details
Posted 2026-01-12

Fire Sprinkler Foreman

The Tustin Group
Montgomeryville, PA

At  The Tustin Group , we foster relationships by keeping people informed—because transparency builds teamwork, and teamwork builds trust. And  trust  is one of our core values. We're currently l…

View Details
Posted 2026-01-01

Health Club Salesperson

Anytime Fitness
Tunkhannock, PA

Health Club Salesperson Location Tunkhannock, PA : Location Manager to be onsite during staffed hours, Monday - Friday, with occasional weekend needs. Responsibilities include: Selling Memberships: …

View Details
Posted 2026-01-15

CDL-A - Intermodal truck driver (Hanover)

Schneider
Hanover, PA

Intermodal truck driver Average pay: $1,440-$1,760 weekly Home time: Weekly Experience: 3 months or greater CDL experience Overview ~ Haul freight containers secured to company-own…

View Details
Posted 2026-01-07

RN - Registered Nurse - Trauma Program Manager - Geisinger - Danville, Pennsylvania, United States

Geisinger
Danville, PA

Location: Geisinger Medical Center (GMC) Shift: Days (United States of America) Scheduled Weekly Hours: 40 Worker Type: Regular Exemption Status: Yes Job Summary: We’re w…

View Details
Posted 2025-12-28

Mechatronics & Robotics Tech

CBRE
Hamburg, PA

Mechatronics & Robotics Tech Job ID 255412 Posted 09-Jan-2026 Service line GWS Segment Role type Full-time Areas of Interest Building Management, Engineering/Maintenance, …

View Details
Posted 2026-01-15