Traveling Office Assistant

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Traveling Office Assistant

Forever Family Homecare is looking for competent Office Support to help with the organization and running of the daily operations of the company.

What does an Traveling Office Assistant do?

The ideal candidate will be a hard-working professional able to undertake a variety of office support tasks and work diligently under pressure. This person will be comfortable working with a high degree of attention to detail.

Responsibilities

• Answer phone calls, send & reply to emails and ensure office runs smoothly
• Sort and distribute communications in a timely manner
• Create and update records ensuring accuracy & validity of information
• Handle Scheduling, plan meetings and appointments
• Maintain files and monitor level of office supplies
• Resolve office-related malfunctions and respond to requests or issues
• Communicate with Manager to ensure compliance with established policies
• Document all communication/Events with consumers and employees & file
• Complete in-take assessments & fill in as a care attendant when needed (on call)
• Audit files monthly and contact employees for missing or expired documents
• Mail out Birthday cards monthly and brochures
• Keep office clean and organized at all times

Requirements and skills

• Proven experience as an office assistant or in another relevant administrative role
• Working knowledge of computer systems & office equipment
• Thorough understanding of office paperwork, policies & procedures
• Excellent organizational and time management skills
• Analytical abilities and aptitude in problem-solving
• Excellent written and verbal communication skills
• Proficiency in Google Docs, Sheets and MS Office
• Must be willing to work as a Direct Support Professional, when needed (on call)
• Must complete intakes with consumers and perform wellness checks (no exceptions)
• Must have own reliable transportation (no exceptions)
• Must be willing to Travel to Butler, Indiana, New Castle, Beaver Falls, Greensburg, Pittsburgh & surrounding areas (no exceptions)
• Bilingual a Plus

Available shift:

Mon. to Friday. 9am- 3pm; Weekends, when needed

Job Type: Full-time

Pay: From $14.00 per hour

Expected hours: 30 - 40 per week

Benefits:

• Referral program

Schedule:

• Day shift
• Monday to Friday
• Weekends as needed

Work setting:

• In-person

Application Question(s):

• Are you computer savvy? (This is a requirement)
• Pay Rate is $14.00 per hour, paid weekly & additional mileage reimbursement. Would this work for you?
• Are you willing to travel to New Castle, Butler, Greensburg , Pittsburgh & surrounding areas to complete in-take assessments? (This is a requirement)
• Are you willing to fill in as a direct support professional when needed? (This is a requirement and this may include weekends)
• Do you have your own vehicle and a Valid Drivers License and Insurance? (This is a requirement)
• Do you understand that you must complete the one way interview question to be considered? (Required) Once completed you will receive a phone call within 24hours.

Education:

• High school or equivalent (Required)

Experience:

• Office Support: 5 years (Required)

License/Certification:

• Driver's License (Required)

Shift availability:

• Day Shift (Required)

Work Location: In person