Grants and Procurement Manager

Grants and Procurement Manager

Department: Human Services
Reports to: Chief Planning Officer
Location: Pittsburgh, PA (Hybrid eligible per agency policy)

Position Summary
The Grants and Procurement Manager lead grant management and procurement in collaboration with teams across DHS. This includes implementing a centralized system for coordination of federal/state/local grants across the full life cycle – from opportunity identification through post award compliance; and designing solicitations (RFI/RFQ/RFP) to procure services funded by DHS.

Key Responsibilities
Grants Lifecycle (Pre- & Post-Award)

• Opportunity Strategy : Scan and prioritize funding opportunities (e.g., HHS, HUD, DOJ, SAMHSA, foundations, etc.), facilitate go/no-go decisions, and align proposals to strategic plans and equity goals.
• Proposal Development: In collaboration with programmatic and finance teams, coordinate application components such as narrative, budget, match, staffing, and partnerships; ensure compliance with funder requirements; oversee approvals and timely submissions.
• Award Set-Up, Compliance & Reporting: Ensure accurate and effective handoff to Financial and Programmatic units for grant implementation; establish controls for post-award compliance, including the timely submission of reports, amendments and budget revisions.
• Closeout: Coordinate final reporting, internal award close-out, and document archiving.

Procurement (Pre-Award)

• Planning: Translate program needs into well-structured scopes of work (SOW) and performance metrics; conduct market research; develop communications and marketing plan.
• Solicitations: Design RFIs/RFQs/RFPs; manage proposer communications; conduct pre-proposal conferences; ensure transparent, equitable processes.
• Evaluation & Award: Lead the development of scoring rubrics and review panels; recommend awards; manage executive approvals; ensure accurate and effective hand off to unit(s) responsible for contract administration.
• Supplier Diversity & Equity: Implement strategies to remove barriers for community-based organizations; track equity metrics.

Controls, Policy, and Risk Management

• Compliance: Maintain and enforce policies aligned with Uniform Guidance (2 CFR 200.317–200.327), state/local procurement statutes, HIPAA/PHI safeguards (as applicable), and agency financial controls.
• Data Integrity: Maintain accurate procurement and grant records in organizational systems; participate in and contribute to monitoring and audits of DHS as needed.
• Policy, Training & Guidance: Develop templates, procedures, and training for staff; serve as subject-matter expert for grants and procurement best practices.

Leadership & Collaboration

• Stakeholder Partnership: Work closely with program, budget/finance, legal/contracting, IT, and community partners; foster clarity, responsiveness, and accountability.
• Continuous Improvement: Use data to drive improvements in cycle times, vendor/provider performance, cost savings, and equity outcomes.

Minimum Qualifications

• Education: Bachelor’s degree in public administration, business, finance, policy, or related field.
• Experience: 7+ years of progressively responsible experience in government or nonprofit grants management and procurement/contracting, including:
  • Leading competitive solicitations and contract negotiations for service providers.
  • Managing federal/state grants (pre- and post-award) with compliance to 2 CFR Part 200 .
  • Supervising staff and managing cross-functional projects.
• Skills :
  • Strong writing (RFPs, grant narratives, policies) and analysis (cost/price, budget, KPIs) skills
  • Proficiency with common procurement and grants applications
  • Advanced Excel and data visualization; familiarity as end user of Tableau, Power BI or similar

Preferred Qualifications

• Graduate degree: MPA, MBA, MS in Public Policy/Administration, or related.
• Certifications in grants management, public procurement, or project management.
• Experience with human services procurement and community-based provider networks.
• Familiarity with Uniform Guidance (2 CFR 200.317–200.327), state/local procurement statutes, HIPAA/PHI safeguards, and common agency financial controls.

Core Competencies

• Strategic Planning: Aligns funding and contracts with agency priorities and measurable outcomes.
• Analytical Rigor: Applies data and evidence to decisions; anticipates risks and mitigations.
• Policy & Training: Sets clear expectations, develops policy/guidance, and drives accountability.
• Stakeholder Engagement: Clear communicator who builds trust with program teams, providers, and funders.
• Equity & Community Impact: Designs solicitations and partnerships that expand access for small, diverse, and mission-driven providers.
• Compliance & Ethics: Knowledge of Uniform Guidance 2 CFR Part 200, public procurement principles, and other relevant statutes/ regulations.