Assistant Financial Manager

Acadia NeuroRehab is a residential and outpatient rehabilitation program for adults with acquired brain injury and other neurological disabilities. We are looking for a Full-Time Assistant Financial Manager.

JOB RESPONSIBILITIES:

I. Essential

A. Accounts Payable:

• Intercept and sort all financial related mail. Mail must be opened on a daily basis. Review check deposits with the Financial Manager.
• Input accounts payable into financial software on a daily basis. Ensure invoices are posted to the proper chart of accounts. Once entered, all invoices are to be stamped with the (date and entered stamp).
• Age accounts payable invoices individually per any contract agreements to assure the maximization of discounts.
• Review all problematic invoices with the financial manager.
• File all accounts payable paid and open invoices in the proper designated areas.

B. Bank Deposits:

• Record all deposits and make bank runs as assigned by the Financial Manager.

C. Petty Cash:

• Reconcile all petty cash accounts and ensure all expenditures are backed-up with receipts.
• Assure petty cash funds are secure.

D. Food Shopping Accounts:

• Assure that food shopping funds are available and distributed to participants on a weekly basis.
• Reconcile food shopping accounts on a weekly basis and ensure all expenditures are backed-up with receipts.
• Assure food shopping funds are secure.

E. Activity Funds:

• Assure that Activity funds are available at all times.
• Reconcile all Activity accounts and ensure all expenditures are backed-up with receipts.
• Assure Activity funds are secure.

F. Payroll:

• Assist Financial Manager with all payroll-related processes. Includes:
• Review all timecards on a bi-weekly basis and make changes if necessary.
• Identify payroll processing needs and make recommendation to the Financial Manager.
• Maintain relationship with payroll company.
• Track and record personnel benefit time used, i.e. PTO days.

G. Billing:

• Gather and sort all billing documents on a weekly basis.
• Prepare/Revise cover sheet of the billing invoices for the new billing period. Revise all related costs as provided by the Financial Manager on a weekly basis.
• Photocopy all client invoices and mail to the appropriate insurance carriers on an as needed basis.
• File client billing invoices on a weekly basis.

Non-Essential:A. Supplies:

• Responsible for the ordering of all company-related supplies.

JOB QUALIFICATIONS

Requirements for the position include:

• Prior experience and familiarity with financial software. Associate's or Bachelor's degree is highly desirable.
• Proven ability to communicate both verbally and in written manners, with all level of employees and management.
• Must have proven ability to handle multiple tasks concurrently and be able to change priorities as required.
• Continuing education in accounting, financial and software programs is desirable.

LICENSES AND CERTIFICATIONS

• Valid Driver's License

Job Type: Full-time

Pay: $45,000.00 - $50,000.00 per year

Benefits:

• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Professional development assistance
• Tuition reimbursement
• Vision insurance

Schedule:

• Monday to Friday

Ability to Relocate:

• Lancaster, PA 17601: Relocate before starting work (Required)

Work Location: In person