Administrative Assistant

Job Description

Job Description

Job Title: Administrative Assistant
Job Description

The Accounts Payable Administrator plays a crucial role in managing remittances to the dealership’s vendors. The position involves handling company funds and ensuring accurate financial transactions.

Responsibilities

• Prepare checks daily or as needed using computer systems.
• Process payment of vendor invoices monthly, including proper account coding.
• Enter invoices from all departments.
• Research and resolve issues with old invoices.
• Manage sublet inventory.
• Record used vehicle purchases.
• Process daily floor plan payoffs, monthly floor plan payments, and floor plan reconciliation.
• Prepare schedules for sublet, accounts payable, service contracts, and CLA&H.

• 6-12 months of relevant experience in accounts payable.
• Experience in posting invoices and processing payments.

• No specific certifications or education required.

This position is based in an office environment with a business casual dress code. Work hours are Monday to Friday, either from 8 AM to 4 PM or from 9 AM to 5 PM. The role involves working within a team of approximately three other individuals.

Job Type & Location

This is a Contract to Hire position based out of Horsham, PA.

Pay and Benefits

The pay range for this position is $20.00 - $24.00/hr.

Eligibility requirements apply to some benefits and may depend on your job
classification and length of employment. Benefits are subject to change and may be
subject to specific elections, plan, or program terms. If eligible, the benefits
available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Horsham,PA.

Application Deadline

This position is anticipated to close on Nov 14, 2025.

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] for other accommodation options.