Staff Scheduling Coordinator

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Schedule: 7:00AM - 3:30PM

Candidates will be required to undergo a background check and non-regulated drug-test as part of the hiring process.

JOB STANDARDS:

The Scheduling Coordinator / Payroll Assistant must have:

• A high school diploma with prior administrative support experience.

• Ability to adapt to a variety of changing duties and priorities.

• Capacity to understand and follow instructions, be detail-oriented and accurate.

• Excellent interpersonal skills with employees, supervisors, religious Sisters, and Residents communicating with tact, diplomacy, professionalism, and gentleness.

• Strong organizational qualities coupled with the ability to meet deadlines and work well under pressure.

• Solid computer skills are essential (Microsoft Word, Excel, the Internet and email), and previous experience with commonly encountered payroll systems, e.g. ADP, Paycor, Paylocity.

• Necessary discretion to maintain confidential information as this position will be exposed to sensitive personal and organizational information.

• Cooperation as a team member with in their department and with all other departments and/or disciplines.

• The ability to perform the essential job functions with or without reasonable accommodation.

JOB RESPONSIBILITIES AND DUTIES:

The Scheduling Coordinator / Payroll Assistant will:

• Coordinate, publish, communicate and post schedules. Continuously inform the supervisor and all shareholders of potential staffing shortages on a timely basis

• Inform supervisors and Human Resources of any schedule changes or potential staffing shortages on a timely basis, and follow up with last minute shift changes, fill shifts as needed

• Be on call at specified times during the work week, as determined by the Home, to assure appropriate staffing levels while using good judgment as to avoid any unnecessary overtime.

• Adhere to the Home's guidelines when discerning the use of an in-house pool and/or outside employment agencies, as well as canceling unneeded outside employment staffing in a timely manner to avoid any additional cost to the Home.

• Register absenteeism and tardiness properly. Accept and document messages regarding illness/absenteeism electronically and/or using appropriate physical forms.

• Accurately record and report payroll worked time via the employee time clock and submit any recorded worked time hours at the end of each pay period for any work approved and performed off the Home's premises to Human Resources and/or payroll.

• Support Human Resources in the talent acquisition process, preboarding, onboarding, and correct registration of physical documentation in the archives.

• Support HR transactional activities on occasional but periodic projects

• Perform other duties assigned by supervisor, e.g. typing, filing, record keeping, front door receptionist relief, and others, with promptness, efficiency, and accuracy. Additional non-administrative duties maybe assigned depending on qualifications.

EQUIPMENT OPERATED:

The Scheduling Coordinator / Payroll Assistant will be expected to operate a variety of equipment, i.e. desk top computer, laptop computer, printer, scanner, copy machine, calculator, fax machine and telephone. This position will be issued a Home cell phone to receive or make calls regarding scheduling. This phone is not permitted for personal use.

PHYSICAL AND COGNITIVE REQUIREMENTS TO PERFORM THE ESSENTIAL JOB FUNCTIONS:

Scheduling Coordinator / Payroll Assistant is able to:

• Perform simple motor skills such as standing, walking, sitting, etc.

• The employee frequently is required to use hands or fingers, handle or feel objects, tools, or controls.

• Remember simple and multiple tasks and assignments given to self/others, ranging from short to long periods of time, concentrate on moderate to fine detail with constant interruption, and attend to a task/function for more than 30 minutes at a time.

• Visually see up close, at a distance, and adjust focus as needed for the position.

• Adequately hear and answer telephone calls, respond to emergency alarms, and communicate effectively with others in English, both in writing, and speaking.

• Cognitive ability to consistently understand theories behind several related concepts, comprehend, remember, and follow multiple tasks/directions over long periods of time.

• Occasionally lift and/or move up to 20 pounds.

• Concentrate on moderate to fine detailed items with sometimes constant interruption.

• Deal effectively and calmly with stress created by Residents' illnesses, disabilities and the aging process, organizational change, and working cooperatively as part of the health care team.

Job Type: Full-time

Salary: $21.00 - $22.00 per hour

Benefits:

• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Schedule:

• 8 hour shift
• On call

Experience:

• Scheduling: 1 year (Preferred)

Work Location: In person