Coordinator of Institutional Advancement

Haverford Offers Great Benefits :
The College offers a comprehensive benefits program that includes possible work-from-home opportunities, automatic 10% retirement contribution to your retirement account upon eligibility (no match required), a 50% tuition benefit for dependent children upon eligibility, 14 paid holidays (including the week before New Year's Day), affordable medical plans, Health Savings Account contribution of $700 for individuals and$1400 for families (no match required, available to employees enrolled in the High Deductible Health Plan), a, and a beautiful arboretum campus with walking trail and easy public transportation access. Please visit the Benefits page () for more information.

Work Location : This position will be eligible for a hybrid work schedule, pursuant to the College's Work Location Policy.

About Institutional Advancement

The next decade will be a time of significant transformation and growth as Haverford approaches the 200th anniversary of its founding in 1833. This is an exciting time to join Haverford's Institutional Advancement (IA) team - a team whose work helps to strengthen the unique learning experience at the core of the College's mission. With a people-first, data-driven approach to philanthropy, the IA team builds and stewards relationships with the College's deep constituency base. Focused on the future, the IA team is expanding its impact by leading a comprehensive, multi-faceted campaign aligned with Haverford's strategic plan, Haverford 2030 . As the campaign ramps up, the team is looking for enthusiastic and dedicated philanthropy professionals who want to innovate and usher Haverford College into a new era.

Built upon a Quaker foundation of hands-on, values-based learning, Haverford fosters a transformative, inclusive community of inquisitive students, exceptional faculty, and dedicated staff who are wholly invested in the institution. Haverford instills in its students self-directed leadership and active engagement within the College and beyond, leading to an alumni constituency, including parents, families, friends, and more, who believe deeply in the College's mission and are committed to Haverford's long-term success and sustainability in an ever-changing landscape.

About the Position
The Coordinator of Institutional Advancement is a cross-functional role that provides crucial administrative, project, and communications support to the Alumni and Constituent Engagement team and the Gift Planning team. The coordinator supports the planning and execution of alumni, family, and donor engagement initiatives while also providing operational and stewardship support for gift planning activities, including but not limited to estate administration. This individual works closely with advancement colleagues to support events, communications, donor stewardship, and database management, while contributing to a positive and effective constituent experience across the lifecycle.

Primary Responsibilities

Operations and Systems Support

• Ensure accurate and timely entry of constituent interactions, event participation, and other activities into the College's CRM system (Raiser's Edge)
• Support data integrity and reporting by generating queries, preparing lists, and assisting with documentation and records management
• Assist with the preparation of communications, correspondence and internal reports for meetings and donor interactions
• Collaborate with other Coordinators on office needs, processes, and workflow improvements
• Provide administrative support to departments including but not limited to scheduling, meeting preparation, travel coordination, expense reconciliation, and inventory management

Gift Planning Support

• Support the development, production, and distribution of gift planning marketing and stewardship materials, including mailings and digital communications
• Track and coordinate responses to gift planning outreach and ensure timely follow-up with donors and prospects
• Assist with stewardship of gift planning donors and provide accurate information related to bequests and life income gifts
• Support reporting and coordination with external financial agents and fiduciaries, as appropriate

Alumni and Constituent Engagement Support

• Support the planning and execution of alumni, family, volunteer, and constituent engagement programs and events (on- and off-campus; in-person and virtual), including logistics, communications, and follow-up
• In partnership with the Director of Volunteer Leadership Strategy, support the planning and implementation of the Alumni Association Executive Committee (AAEC) meetings and other volunteer leadership board meetings
• Serve as a primary point of contact for incoming alumni, family, and constituent inquiries, responding directly or coordinating responses with appropriate colleagues as well as tracking and reporting as needed
• Partner with Advancement Communications on the development, coordination, and distribution of engagement communications
• Coordinate ongoing engagement initiatives such as class and affinity communications, obituary notifications, and recognition programs
• Represent Institutional Advancement at select campus events, including evenings and weekends

Line of Report: The Coordinator of Institutional Advancement has a dual reporting relationship to the Executive Director of Gift Planning and the Assistant Vice President for Alumni and Constituent Engagement.

Minimum Qualifications

• Bachelor's degree or equivalent relevant experience
• Two years of experience in an administrative, coordination, or project support role

Professional Competencies

• Demonstrated ability to manage multiple priorities in a fast-paced environment with excellent attention to detail
• Strong written and verbal communication skills
• An adaptable, solutions-driven approach with a commitment to responsive and thoughtful service
• Ability to handle sensitive and confidential information with discretion
• Proficiency with Microsoft Office and Google Workspace with the ability to learn new technology systems quickly
• Familiarity with Raiser's Edge or similar CRM systems
• Experience supporting events, donor communications, and/or stewardship initiatives
• Comfort working across teams and "managing up" in a collaborative environment

We are aware that some people are less likely to apply for jobs unless they meet qualifications as described in the job advertisement. We are most interested in finding the best candidate for the job and recognize that a successful candidate may come from a less traditional career trajectory and have skills and abilities gained outside a classroom context or an equivalent skill set. We encourage you to apply and share how you meet the position's qualifications.

Special Requirements

• Possession of a valid U.S. Drivers' License and ability to pass a Motor Vehicle Record check
• Ability to work occasional nights and weekends

To Apply : Interested applicants are invited to submit an application, to include a cover letter and resume, through Haverford College's career website via Workday (no other form of application is accepted) by visiting d.wd1.myworkdayjobs.com/External/job/Haverford-Campus/Coordinator-of-Institutional-Advancement_R1238 . The application deadline is March 9, 2026. Application review will begin after the deadline has passed. Please email [email protected] with questions about submitting your materials. Should the search committee be interested in pursuing your candidacy, you will hear from them directly. Finalists will be asked to provide three professional references.

Haverford College is an Equal Opportunity employer committed to diversity, equity, inclusion, social justice, and providing equal opportunities and access to all individuals regardless of race, ethnicity, religion, gender identity, sexual orientation, national origin or ancestry, age, marital status, disability, or veteran status. Women, non-binary and transgender individuals, people of color, Indigenous people, and those with other or multiple historically marginalized and/or underrepresented identities are especially encouraged to apply.

We at Haverford College recognize that we live and work on Lenape land and pay respect and honor to the caretakers of this land, from the time of its first human inhabitants until now, and into the future. We seek to maintain and build upon our current and ever-evolving connections with members of Lenape tribes and communities, in recognition of our intertwined histories and with a goal of moving toward right relationship between the Haverford of today and Lenape peoples.