Accounts Payable Specialist

Job Title: Accounts Payable Specialist

Job Description

The Accounts Payable Specialist ensures that all invoices are accurately processed and paid in accordance with company policies, while promptly resolving any issues or inquiries related to accounts payable. This role manages high-volume invoice processing, maintains strong relationships with internal branches and external suppliers, and supports efficient payment operations within a large, modern shared services environment.

Responsibilities

• Process vendor payments in accordance with company policies, including scheduled check runs on Mondays and Wednesdays.

• Update, review, and process a high volume of invoices, including approximately 180 invoices per day and at least 200 invoices per week.

• Accurately match invoices to purchase orders using both 2-way and 3-way matching processes.

• Enter non-PO invoices into the system in an accurate and timely manner.

• Review invoice entries for completeness and accuracy before payment.

• Work closely with branch offices to ensure invoices are approved and paid in line with company policies and agreed terms.

• Maintain positive and professional relationships with branch offices and company suppliers.

• Handle purchase orders, including reviewing and validating information to support invoice matching and payment.

• Manage check returns and voids, ensuring accurate documentation and timely resolution.

• Respond to check inquiries and provide clear, timely information to internal and external stakeholders.

• Perform positive pay activities to support secure and accurate payment processing.

• Communicate with vendors regarding payment status, remittance details, and any required updates.

• Call and confirm remittance addresses with vendors to ensure accurate and timely payments.

• Process ACH setup requests and ensure vendor banking information is captured accurately in the system.

• Use JD Edwards or similar ERP systems to enter, track, and reconcile accounts payable transactions.

• Utilize Microsoft Excel, including basic pivot tables, VLOOKUP, and formulas, to analyze and reconcile accounts payable data.

• Support continuous improvement of accounts payable processes by identifying issues and suggesting practical solutions.

Essential Skills

• 3+ years of full-cycle accounts payable experience within an organization processing approximately 2,500 payments per month or within a company with greater than $500M in revenue.

• 3+ years of experience individually processing approximately 180 invoices per day in a high-volume environment.

• 3+ years of experience with 2-way and 3-way invoice-to-PO matching.

• 3+ years of experience using an ERP system such as JD Edwards, Oracle, SAP, Workday, NetSuite, Microsoft Dynamics, or a similar platform.

• Hands-on experience with invoice processing, purchase orders, and full-cycle accounts payable operations.

• Proficiency in payment processing, including check runs and ACH payments.

• Working knowledge of Microsoft Excel, including basic pivot tables, VLOOKUP, and formulas.

• Ability to manage high-volume workloads with strong attention to detail and accuracy.

• Strong communication skills to effectively interact with vendors, branch offices, and internal stakeholders.

• Ability to follow established policies and procedures while meeting deadlines.

Work Environment

This role sits within a large shared services accounts payable team of over 30 professionals and reports into a executive-level accounts payable leader.

The position is fully onsite, Monday through Friday, at a state-of-the-art facility in Blue Bell, PA.

The facility includes modern amenities, including an on-site gym that temporary consultants can access.

The environment emphasizes collaboration, longevity, and career development, with a forward-thinking leadership team that supports internal mobility into higher-level accounting and finance roles for strong performers.

This position is moving extremely fast? as this is an urgent need for the client. If interested, please send over your most up to date resume to ktrivigno @astoncarter.com along with your availability for a 10-minute phone call.

Job Type & Location

This is a Contract to Hire position based out of Blue Bell, PA.

Pay and Benefits

The pay range for this position is $23.00 - $26.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: - Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Blue Bell,PA.

Application Deadline

This position is anticipated to close on May 26, 2026.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] (%[email protected]) for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.