Administrative Coordinator (Remote or Hybrid)

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Administrative Coordinator (Remote or Hybrid)

Office of Sponsored Programs - Pennsylvania-Pittsburgh - (25002062)

The Administrative Coordinator on the Grants Management Services Team is responsible for the processing of award activations for an assigned constituency in the Office of Sponsored Programs (OSP). This individual is responsible for Notice of Award (NOA) reviews and processing, routine correspondence, and direct communication with units as relevant to grant award activations. The incumbent will be responsible for reviewing and processing award modification requests for awarded grants. The position requires strong analytical skills in addition to diplomacy, demeanor, confidentiality, and initiative.

OSP (osp.pitt.edu) is a mission-driven central office that values a team-oriented culture and actively encourages internal career advancement. OSP partners with faculty and staff to support the University's $1B annual research enterprise. For more information on the University of Pittsburgh's research accomplishments, watch the video IT's Possible at Pitt at this link:

Applicants should submit both a cover letter and a resume to be considered for this opportunity. OSP supports flexible work arrangements, and this position is available as 100% remote or hybrid, depending on the candidate's preference.

Job Summary

Coordinates the internal processing of communications, transaction requests, and sponsor requests and handles correspondence with internal and external contacts. Advises on the preparation and submission of sponsored project actions. Reviews documents and refers more complex requests to senior leadership. Assists with prioritizing and organizing work.

Essential Functions

• Reviewing and processing incoming research award documents
• Requesting required compliance information from faculty and staff to activate awards
• Utilizing internal electronic systems to review information, communicate, and document actions taken
• Reviewing and processing incoming award modification requests

Physical Effort

The position is primarily sedentary, and all work is done through internal electronic systems and applications. Meetings are virtual.

The University of Pittsburgh is committed to championing all aspects of diversity, equity, inclusion, and accessibility within our community. This commitment is a fundamental value of the University and is crucial in helping us advance our mission, which includes attracting and retaining diverse workforces. We will continue to create and maintain an environment that allows individuals to discover, belong, contribute, and grow, while honoring the experiences, perspectives, and unique identities of all.

The University of Pittsburgh is an Affirmative Action/Equal Opportunity Employer and values equality of opportunity, human dignity and diversity. EOE, including disability/vets.

Assignment Category Full-time regular Job Classification Staff.Sponsored Programs Coordinator I Job Family Research Job Sub-Family Grants & Contracts Campus Pittsburgh Minimum Education Level Required Bachelor's Degree Minimum Years of Experience Required 1 Will this position accept substitution in lieu of education or experience? Combination of education and relevant experience will be considered in lieu of education and/ or experience requirement. Work Schedule Monday - Friday 8:30-5:00 Work Arrangement Remote: Teams working from different locations (off-campus). Hiring Range $35,000 - $45,000 annual Relocation Offered No Visa Sponsorship Provided No Background Check For position finalists, employment with the University will require successful completion of a background check Child Protection Clearances Not Applicable Required Documents Resume, Cover Letter Optional Documents Not Applicable