Accounting Specialist - Accounts Payable

Description

The Accounting Specialist – Accounts Payable is responsible for the payment of goods and services purchased by the Company. This role also serves as an auditor, ensuring that invoices are accurate and that proper accounting procedures and coding are followed for the purchasing and payment of goods and services.

Essential Responsibilities:

• Review all invoices for appropriate documentation and approval prior to payment/posting.
• Work with plants to streamline submission of invoices to maximize purchase discounts and optimize the time available for management to monitor cash flow requirements.
• Enter and post invoices into the Enterprise Resource Planning system.
• Verify, adjust/correct and distribute invoice documents within the ECM document management system.
• Communicate with operations to verify receipt of invoiced product and services.
• Resolve invoice and statement errors or discrepancies with vendors, remaining sensitive to working relationship with vendor.
• Develop working relationships with office managers at plant locations
• Maintain all accounts payable files and documents
• Prepare analysis of accounts, as required.
• Filing, scanning, and coping as necessary.
• Other tasks and responsibilities may be added at management’s discretion.

Requirements

Required Skills and Abilities:

• Accounts Payable Knowledge - Demonstrate a proficient level of knowledge of the full-cycle accounts payable process and keep current with developments and trends
• Communication - Actively listens and provides regular, consistent, and meaningful information and expresses the message effectively by organizing and delivering information appropriately
• Problem Solving - Resolves problems by identifying the information needed, considering multiple sides of the issue, and creating a logical approach for an appropriate solution
• Time Management - Manages time by prioritizing and organizing workload to achieve maximum productivity and adjusting as situations change
• Professional and Ethical - Demonstrate professional, ethical, and moral behavior, appearance, and presentation
• Dependability - Punctual and fulfills work and time requirements by adhering to work schedule and complies with attendance and leave policies and plans accordingly for absences

Education and Experience:

• Associate degree with a business or accounting concentration
• 3+ years’ experience processing accounts payable 
• 2+ years’ experience using Enterprise Resource Planning software
• Intermediate Microsoft Excel skills, including VLOOKUP and Pivot Tables

Physical Requirements:

• Sedentary work that primarily involves sitting/standing in a stationary position, for prolonged periods.
• Repeating motions that may include the wrists, hands and/or fingers.
• Must have clear vision to view documents and read computer screen.
• Must be able to hear.

This job description in no way states or implies that these are the only duties to be performed by the employee(s) incumbent in this position. Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments. All duties and responsibilities are essential functions and are subject to possible modification to reasonably accommodate individuals with disabilities. This document does not create an employment contract, implied or otherwise, other than an “at will” relationship.