Recruitment & Onboarding Coordinator

Job Description

Job Description

CARING PEOPLE ALLIANCE JOB DESCRIPTION

RECRUITMENT & ONBOARDING COORDINATOR

The Recruitment & Onboarding Coordinator manages the organization’s talent acquisition and onboarding process from position requisition through the successful integration of new hires.

Examples of Essential Functions and Responsibilities

• Ensure an efficient, compliant, and welcoming hiring experience for candidates and hiring managers alike.
• Collaborate with hiring managers to assess and address staffing needs, with an emphasis on reducing position vacancy time and maintaining continuity of operations.
• Manage all internal and external job postings, ensuring timely updates and removals.
• Identify and implement creative recruitment strategies, with a focus on hard-to-fill and priority positions.
• Screen applications and conduct initial interviews.
• Share pre-screened candidates with hiring managers and, if necessary, support interview scheduling.
• Draft and disseminate offer letters and related hiring correspondence.
• Serve as the primary point of contact for selected candidates throughout the onboarding process, providing timely support to ensure a smooth experience and minimize onboarding duration.
• Maintain open communication with the hiring manger and provide regular status updates regarding the employee’s onboarding progress.
• Coordinate the completion of all required paperwork, background checks, and trainings before the hire date.
• Ensure the hiring manager receives a copy of all necessary documentation on or before the hire date.
• Coordinate and facilitate new hire onboarding sessions.
• Coordinate operational logistics for new hires, including setup of agency email accounts, issuance of photo ID badges, uniforms, and other required materials.
• Complete all necessary tasks in the ADP platform, including hiring actions and onboarding workflows.
• Ensure all internal documentation related to the hiring process is accurately completed, submitted, and retained in accordance with organizational and compliance requirements.

• Maintain accurate, organized and up-to-date human resource files, electronic records, and documents.
• Manage temporary staffing needs and placements with approved external staffing agencies.
• Process monthly invoices related to recruitment and onboarding.
• Support ongoing clearance renewals for all staff.
• Assist in processing employee promotions, transfers, terminations, etc.
• Assume other duties and support additional HR initiatives as assigned.

Core Competencies

• Strong organizational skills and exceptional attention to detail
• Excellent verbal and written communication skills
• Ability to manage confidential and sensitive information with professionalism
• Customer-service mindset and a welcoming, inclusive approach to working with others

Minimum Qualifications

• Bachelor’s degree in Human Resources or related field preferred
• Minimum of two years of experience in recruitment, employee relations, or general HR support.
• Experience with applicant tracking systems and HRIS platforms (ADP preferred)