Accounts Payable Clerk

Job Description

Job Description

Job Title: Accounts Payable Clerk

Job Description

The Accounts Payable Clerk processes a high volume of accounts payable transactions across multiple entities, including vendor invoices, expense reports, contractual payments, patient refunds, and electronic payments. The role focuses on accurate and timely payment processing, thorough invoice review, voucher preparation, prepaid setup, and reconciliation of discrepancies. The Accounts Payable Clerk maintains accurate vendor master data, resolves exception reports, ensures compliance with regulatory requirements, and delivers strong customer service to both vendors and internal stakeholders.

Responsibilities

• Process a high volume of accounts payable transactions, including vendor invoices, expense reports, contractual payments, patient refunds, and electronic payments.
• Review invoices for accuracy, appropriate approvals, and compliance with internal policies and regulatory requirements.
• Prepare and process vouchers to ensure timely and accurate payment of all obligations.
• Set up and manage prepaid items, ensuring proper coding and timely recognition.
• Reconcile discrepancies between invoices, purchase orders, and payments, and resolve issues in a timely manner.
• Maintain accurate and up-to-date vendor master data, including adding, updating, and verifying vendor information.
• Monitor and resolve accounts payable exception reports to ensure clean and accurate records.
• Communicate professionally with vendors and internal stakeholders to address inquiries, resolve payment issues, and provide status updates.
• Use Microsoft Outlook to manage email communications, respond to inquiries, and organize accounts payable correspondence.
• Use Microsoft Excel to navigate and work within spreadsheets for tracking, reporting, and reconciliation activities.
• Support the accounts payable function during system or ERP changes, contributing to process improvements as needed.
• Adhere to internal controls and regulatory requirements to ensure compliance and accurate financial reporting.

Essential Skills

• Proficiency with Microsoft Outlook, including emailing and navigating an inbox.
• Ability to navigate within Microsoft Excel spreadsheets.
• Experience with invoice processing and accounts payable workflows.
• Experience with vendor maintenance and vendor master data accuracy.
• Strong communication skills to interact effectively with vendors and internal stakeholders.
• Strong attention to detail to ensure accuracy in processing and reconciliation.
• Analytical skills to identify and resolve discrepancies and exceptions.

Additional Skills & Qualifications

• Experience with general accounting or accounts payable functions.
• Experience with Microsoft Office applications beyond Outlook and Excel.
• Experience with reconciliation and expense reimbursement processes.
• Familiarity with ERP systems, with exposure to Workday considered an advantage.
• Ability to adapt to process changes and support system implementations.
• Strong customer service orientation when working with vendors and internal teams.

Work Environment

This role is fully onsite in a newly furnished office in Allentown, Pennsylvania, near the PPL Center. The work environment features an open floor concept that supports collaboration and communication with team members. The standard work schedule is approximately 8:00 a.m. to 4:30 p.m. The organization is part of a leading healthcare system and is undergoing an ERP consolidation to a single platform (Workday), which may create future opportunities depending on business needs and team size once the implementation is complete.

This position is moving extremely fast as this is an urgent need for the client. If interested, please send over your most up to date resume to ktrivigno @astoncarter.com along with your availability for a 10-minute phone call.

This is a Contract position based out of Allentown, PA.

The pay range for this position is $18.00 - $21.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

This is a fully onsite position in Allentown,PA.

This position is anticipated to close on Jul 10, 2026.

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.