Accounts Payable Coordinator

Description

Job Overview:






As an Accounts Payable Coordinator, you'll be responsible to perform duties related to invoice capture, routing for proper approvals, assisting property management in general ledger account coding, invoice issue resolution, and payment issuance to association vendors.







Job Responsibilities:

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  Process payments to vendors timely for all associations assigned, ensuring duplicates and other errors are corrected prior to check issuance.
  
  

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  Review error queues in Avid to ensure all invoice information is captured correctly and processes are followed to ensure timely payment of invoices to association vendors.
  
  

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  Troubleshoot issues in regard to invoices and payments.
  
  

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  Team with management to obtain proper documentation for vendor setup.
  
  

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  Provide training, guidance and support to system users in their information requirements, process management, and application knowledge. Assist users on new processes and functions.
  
  

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  Identify reoccurring errors and recommend training, documents, and/or procedures to reduce errors.
  
  

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  Conduct business at all times with the highest standards of personal, professional and ethical conduct.
  
  

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  Perform or assist with any operations as required to maintain workflow and to meet schedules. Notify supervision of unusual equipment or operating problems and the need for additional material and supplies.
  
  

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  May participate in any variety of meetings and work groups to integrate activities, communicate issues, obtain approvals, resolve problems and maintain specified level of knowledge pertaining to new developments, requirements, policies, and regulatory guidelines.
  
  

Job Requirements:

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  Must have strong computers and systems knowledge and proficiency.
  
  

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  Excellent customer service skills.
  
  

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  Strong verbal and written communication skills.
  
  

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  Detail oriented and strong organizational and multi-tasking skills.
  
  

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  Ability to work with sensitive or confidential information.
  
  

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  Ability to meet deadlines and work well under pressure.
  
  

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  Ability to work in a team environment as well as independently and be self-driven
  
  

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  Critical thinking, problem solving, judgment and decision making abilities.
  
  

Physical Requirements:


The physical demands described here are representative of those that must be met by an associate to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

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  Position involves sitting, standing, stooping, kneeling, pushing, shoving, lifting, carrying and moving objects that can weigh up to 25 lbs or more following appropriate safety procedures. This movement can occur throughout the day. Must also be able to climb several flights of stairs if necessary.
  
  

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  Must be able to drive - Some local travel by personal vehicle is required
  
  

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  Must be able to sit and stand for extended periods of time.
  
  

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  Must be able to communicate both on the phone and in person with our clients in order to resolve issues and manage the business.
  
  

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  Must have finger dexterity for typing/using a keyboard.
  
  

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  Must be mobile enough to move around both the office in order to make copies, send mail and faxes and to walk around the property. This could include lengthy walks on uneven areas.
  
  

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  Talking and hearing occur continuously in the process of communicating with guests, supervisors, and other associates.
  
  

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  Capable of working extended hours, to include evenings, weekends and holidays as necessary.
  
  

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  This position may alternate between working indoors in a controlled climate and with proper lighting, to an outdoors setting with variable climate and lighting.
  
  

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  Must be able to interact with all types of individuals, be mentally alert, detail oriented, and with good reasoning skills.
  
  

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  Must be able to work on more than one assignment at a time with frequent interruptions, changes and delays. Must be able to remain focused and work effectively, efficiently, and cheerfully under such circumstances. For safety reasons, employee must remain alert to working conditions and aware of safety, health, and environmental concerns.
  
  

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  Must be able to work effectively and cheerfully in an environment which may be stressful due to adversarial situations resulting from the proper performance of duties
  
  

The work environment characteristics are normal office conditions for the role. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Hours over and above normal office hours will occur, including evenings, holidays, and some weekends. Schedule is subject to change based on business needs.








What We Offer:


As a full-time exempt associate, you will be eligible for full comprehensive benefits to include your choice of multiple medical plans, dental, vision, and others. In addition, you will be eligible for time off benefits, paid holidays and a 401k with company match. Occasional travel may be required to attend training and other company functions.








Compensation:


$43,000 - 50,000/annual (paid hourly)





Automated Employment Decision Tool (AEDT) Usage: We may utilize an Automated Employment Decision Tool (AEDT) in connection with the assessment or evaluation of candidates. The AEDT is designed to assist in objectively evaluating candidate qualifications based on specific job-related characteristics.



Job Qualifications and Characteristics Assessed: The AEDT evaluates candidates based on job qualifications and characteristics pertinent to the role, including skills, experience, and competencies relevant to the position requirements. These qualifications are determined by the unique needs of each role within our company.



Alternative Selection Process or Reasonable Accommodations: Candidates who require an alternative selection process or a “reasonable accommodation,” as defined under applicable disability laws, may make a request through our designated contact channel [email protected].



Requesting Information About the AEDT - NYC Local Law 144: Candidates who reside in New York City and are subject to NYC Local Law 144 may request information about the AEDT, including details on the type of data collected, the sources of such data, and our data retention policies. To submit a request, please contact us at [email protected]; we will respond in accordance with Local Law 144, within 30 days.