Fleet Manager

Fleet Manager
Sharing Excess | Full Time Hybrid with Regional & National Travel – Philadelphia, PA Preferred

About Sharing Excess
Sharing Excess is one of the fastest-growing food rescue organizations in America, built on a simple but powerful mission: save food and feed communities. What started as a student startup now operates across the country, distributing 2 million pounds of food every week (100 million pounds annually) to thousands of community partners nationwide.

Our work is visionary, operationally complex, and deeply human. We move quickly, think creatively, and operate like a high-growth startup. Our ability to rescue and redistribute food at scale depends on a fleet that is safe, compliant, and efficient across multiple states. Now we’re seeking a Fleet Manager who can build strong systems, protect our people, and ensure our vehicles power the mission reliably and responsibly.

Reporting Relationship
Reports to the Chief Program Officer
Direct reports: None initially (with potential to build fleet support team)
Other key relationships:
Regional Operations Leads (PA, NY, NJ, IL)
Warehouse & Site Managers
Finance Team
People & Culture
Third-Party Logistics (3PL) Partners

Role Highlight
The Fleet Manager will oversee the safety, compliance, and operational excellence of Sharing Excess’s multi-state fleet. Based in Philadelphia and supporting operations across Pennsylvania, New York, New Jersey, Illinois, and future national sites, this role ensures that our vehicles, drivers, and systems meet the highest standards of safety and regulatory compliance.

You will build and manage fleet systems that support growth, protect our team, and strengthen our operational backbone. From DOT compliance and driver qualification files to preventative maintenance and telematics, you will create consistency across all markets. You will also manage 3PL relationships, ensure vendor accountability, and develop scalable systems that support our rapid expansion.

This role is ideal for someone who combines regulatory rigor with entrepreneurial problem-solving — someone who can build structure while keeping pace with a fast-moving organization.

Responsibilities Include

Fleet Compliance & Safety

• Ensure compliance with all applicable Federal Motor Carrier Safety Administration (FMCSA), Department of Transportation (DOT), Department of Labor, and state regulations
• Maintain driver qualification files and all required compliance documentation
  Oversee vehicle inspections, maintenance logs, and audit readiness across multiple states
• Manage incident reporting, accident investigations, and corrective action plans
  Implement and monitor fleet-wide safety standards and training programs
• Oversee drug and alcohol testing programs and ensure regulatory adherence

Fleet Operations

• Manage preventative maintenance schedules and vehicle lifecycle planning
• Oversee vehicle registration, licensing, insurance, and documentation
• Monitor telematics, fuel usage, and fleet performance data
• Develop cost-control strategies to improve efficiency and reduce downtime
• Support fleet growth planning, including vehicle acquisition and replacement strategy

Training & Systems Development

• Develop standardized onboarding and driver training programs
• Create and maintain fleet SOPs, safety manuals, and compliance documentation
• Ensure consistent operational standards across all locations
• Partner with site leads to implement best practices and drive accountability
• Build scalable systems as fleet operations expand nationally

Third-Party Logistics (3PL) Management

• Oversee relationships with third-party logistics providers
• Monitor service-level agreements (SLAs) and performance metrics
• Support vendor evaluation, contract negotiation, and performance reviews
• Ensure 3PL partners meet compliance and safety standards aligned with Sharing Excess expectations

Budget & Reporting

• Develop and manage the fleet budget
• Track KPIs including cost per mile, maintenance costs, fuel usage, downtime, and incident rates
• Provide regular reporting and insights to senior leadership Identify trends and recommend improvements based on operational data

You’ll Have:

• 2–5 years of fleet management or logistics operations experience
• Strong knowledge of DOT, FMCSA, and multi-state compliance requirements
• Experience managing safety programs and regulatory documentation
• Experience working with third-party logistics providers
• Strong organizational and documentation skills
• Ability to work cross-functionally with operations and leadership teams
• Willingness to travel regionally as needed

It’s Amazing If You Also Have:
Experience in nonprofit or mission-driven logistics
Experience scaling fleet systems in a growing organization
Experience with fleet management software and telematics platforms
CDL or experience managing CDL drivers
Strong data analytics skills and comfort working with operational dashboards

You’ll be Successful If:
You take safety personally. You understand that compliance is not just paperwork — it protects people and preserves the mission.
You build systems that last. You enjoy creating structure where it doesn’t yet exist and strengthening systems that need refinement.
You operate with calm authority. You can hold high standards while building trust with drivers, site leads, and partners.
You think ahead. You anticipate risks, identify gaps, and proactively implement solutions.
You thrive in growth environments. You’re comfortable building while the plane is flying and adapting as the organization expands nationally.

Salary Range
$75,000–$87,000, commensurate with experience

Why you’ll love it here:

• Unlimited PTO
• Fully Covered Health Benefits
• 401k Plan
• Paid Family Leave
• Flexible Schedule

Sharing Excess is committed to fostering a diverse and inclusive workplace and welcomes applicants from all backgrounds. We prohibit discrimination based on race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local law.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.