Project Biller

Project Biller (100% Remote, CONTRACT - 2 months)

Job Description

The Project Biller supports a civil engineering organization by reducing aged work-in-progress (WIP) and past-due invoices through timely, accurate invoicing and proactive collections. This role reviews WIP aging reports, prepares and submits client invoices in accordance with contract terms, and works within client billing portals to ensure invoices are properly uploaded, approved, and processed. The Project Biller collaborates closely with project managers to resolve billing holds, follows up on unpaid invoices, reissues corrected billings when needed, and helps accelerate collections to improve cash flow and clear outstanding invoice backlogs.

Responsibilities

• Review WIP aging reports regularly to identify outstanding billable work and prioritize invoicing activities.

• Prepare, format, and submit client invoices in accordance with contract terms, client requirements, and internal policies.

• Upload invoices into client and vendor billing portals, ensuring all required documentation and fields are complete and accurate.

• Monitor invoice status within client portals to confirm successful submission, approval, and processing.

• Coordinate with project managers to resolve billing holds, discrepancies, and questions related to project charges and contract terms.

• Reissue corrected invoices as needed to address client feedback, errors, or changes in scope.

• Conduct collections activities on past due balances, including follow-up communications and status tracking on outstanding invoices.

• Help reduce aged WIP and invoice backlogs by prioritizing older items and driving them through the billing and collection cycle.

• Use Excel, including pivot tables and VLOOKUP functions, to analyze billing data, track collections, and support reporting needs.

• Work within Deltek Vision or Deltek Vantagepoint to manage project billing details, generate invoices, and maintain accurate financial records.

• Collaborate with internal stakeholders to ensure timely billing, clear documentation, and alignment with revenue recognition practices.

• Support continuous improvement of billing and collections processes to enhance efficiency and cash flow.

Essential Skills

• At least 3 years of project billing experience within an architecture, engineering, or construction (AEC) company with revenue over $75 million.

• Minimum of 3 years of experience collecting on past due balances.

• Minimum of 3 years of experience working within client or vendor billing portals.

• Demonstrated experience with billing and invoicing processes, including preparing and submitting invoices in line with contract terms.

• Proven experience in collections of past due accounts and managing aged receivables.

• Ability to work effectively within client portals to upload invoices, track approvals, and resolve issues.

• Proficiency in Microsoft Excel, including the ability to create and use pivot tables and VLOOKUP functions.

• Proficiency with Deltek Vision or Deltek Vantagepoint for project billing and financial management in an AEC environment.

• Background in the AEC industry with a strong understanding of project-based billing practices.

Additional Skills & Qualifications

• Experience using Deltek Vantagepoint specifically is a strong plus.

• Strong attention to detail and accuracy in financial documentation and invoicing.

• Ability to manage multiple billing deadlines and priorities in a fast-paced, project-driven environment.

• Effective communication skills to collaborate with project managers and interact with clients regarding billing and collections.

• Comfort working independently in a remote setting while remaining responsive and accountable for results.

Work Environment

This is a fully remote position open to candidates in any time zone. You will work in a virtual environment, collaborating with project managers and internal stakeholders through online tools and systems. The role relies heavily on working within client and vendor billing portals, Deltek Vision or Deltek Vantagepoint, and Microsoft Excel. The position is offered as a short-term contract, with the possibility of consideration for a longer-term role if business needs arise, although this is not guaranteed. The remote setup allows flexibility in location while requiring reliable internet access and a professional home office setting.

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Catherine Sullivan

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Job Type & Location

This is a Contract position based out of Camp Hill, PA.

Pay and Benefits

The pay range for this position is $30.00 - $35.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: - Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully remote position.

Application Deadline

This position is anticipated to close on May 1, 2026.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] (%[email protected]) for other accommodation options.