Production Assistant

Job Description

Job Description

Location: Columbia, MD or Lititz, PA

Schedule: Full-Time | Office & Event Support

Pay Range: $17.95/hr – $26.61/hr (Based on experience & qualifications)

Production Assistant | Support the Details. Drive Event Success.

EventEQ is seeking a Production Assistant to provide essential behind-the-scenes support for live events. This role is critical to keeping productions organized, accurate, and on track by supporting quoting, documentation, billing, scheduling, and communication across teams. If you are detail-oriented, deadline-driven, and enjoy supporting live events from the operational side, this is a great opportunity to join an industry leader.

Who We Are:

EventEQ, a division of Entertainment Technology Partners (ETP), delivers innovative audiovisual solutions for meetings, conventions, corporate events, live productions, and entertainment experiences nationwide. We are committed to technical excellence, exceptional client service, and creating unforgettable event experiences.

What You’ll Be Doing:

As a Production Assistant, you will support operational workflows that help ensure successful event execution from initial quote through final billing.

• Quoting Support – Assist with quote preparation and updates to ensure accuracy, efficiency, and profitability.
• Documentation Management – Request, collect, track, and maintain client documentation including certificates of insurance, credit requests, tax exemption certificates, terms and conditions, and signed agreements.
• Billing & Invoicing Support – Partner with Account Executives to ensure deposits, invoicing, and billing processes are completed accurately and on time.
• Deadline Management – Monitor Technical Prep List (TPL) and List of Labor (LOL) deadlines while communicating reminders and escalating missed deadlines when necessary.
• Crew & Show Coordination – Ensure crew schedules, event documentation, and show information are accurately posted and maintained within internal systems.
• Equipment & Labor Verification – Assist Account Executives with reviewing equipment and labor requirements to ensure quote accuracy.
• Expense Processing – Review technician expense submissions and assist with approval workflows.
• Reporting & Communication – Monitor Open Quote Reports and communicate updates to internal stakeholders.
• Administrative Support – Provide day-to-day operational and administrative assistance to support successful event execution.
• Cross-Functional Collaboration – Work closely with Account Executives, Operations, Production, and Technical teams to maintain efficient workflows and communication.

What We’re Looking For:

• Strong attention to detail and organizational skills.
• Excellent written and verbal communication abilities.
• Ability to manage multiple priorities in a fast-paced environment.
• Strong time management and problem-solving skills.
• Ability to work effectively in a collaborative team environment.
• Comfort working with deadlines and time-sensitive information.
• Experience in event production, operations, administration, or project coordination is a plus.
• Proficiency with Microsoft Office and business software systems preferred.

Why Join EventEQ:

• Live Event Industry Exposure – Support exciting events, productions, and experiences nationwide.
• Career Growth – Gain valuable experience within a growing entertainment technology organization.
• Collaborative Culture – Work alongside experienced professionals who value teamwork, innovation, and excellence.
• Dynamic Environment – No two days are the same in the fast-paced world of live events.
• Comprehensive Benefits – Medical, dental, vision, life and disability insurance, flexible spending account, 401(k) with company match, and paid time off for eligible employees.

EventEQ is a Tobacco-Free and Drug-Free Workplace and an Equal Opportunity Employer. We participate in E-Verify and comply with all applicable leave laws, including FMLA. Ready to support world-class live events and help deliver exceptional client experiences? Apply today and take your career Beyond Technology with EventEQ.