Business Manager

Job Title: Business Manager

Reports to: Pastor/Parochial Administrator

Location: St. Thomas More Parish, Pottstown PA 19465

Part Time, Non-Exempt (Monday, Tuesday, & Thursday 9 – 3)

(It should be no more than 18 hours per week)

Objective: The Business Manager role is to be responsible for the efficient operation of the parish business affairs, including accounting, reporting, budgeting, and personnel.

Qualifications Requirements

• Bachelor’s degree in accounting or appropriate field.
• 5-7 years' experience working in business or accounting field.
• Proficient in Microsoft Office Excel and QuickBooks; experience with Parish Data Systems.
• Excellent communicator with strong organization skills and attention to detail.
• Energetic, creative, and hands-on, with a collaborative attitude and ability to multi-task with ease
• Ability to relate effectively and positively with colleagues, volunteers, parishioners, and vendors.
• High level of integrity and confidentiality.
• Strong commitment to the Catholic faith and the mission of the parish.
• Must obtain necessary FBI Fingerprint, PA Criminal, and PA Child Abuse Clearances.
  
  

Responsibilities

• Record and manage all financial activity in QuickBooks
• Review all invoices prior to payment for reasonableness and accuracy. Submit invoice/checks to the Pastor for approval/signature.
• Manage all accounts payable vendors and monthly Archdiocesan assessments.
• Enter in the Payroll Provider system all employees and 1099 recipient’s payroll on a bi-weekly basis
• Make bi-weekly Journal entries to QuickBooks for employees and 1099 recipient’s payroll and 403B data.
• Monitor and reconcile all bank accounts monthly.
• Ensure timely remittal of diocesan and extra-diocesan collections.
• Reconcile contributions recorded in Parish Data Systems to QuickBooks.
• Make weekly bank deposits for parishioner cash contributions and submit check deposits electronically using Key Navigator.
• Prepare work papers and provide requested documentation for all financial audits.
• Attend quarterly offsite Archdiocesan Business Manager's meetings as needed.
• Prepare yearly and/or quarterly Archdiocesan Parish Financial Reports.
• Prepare and monitor annual budget.
• Prepare financial packet for Parish Finance Council meetings, ensure minutes are taken by a council member.
• Upload quarterly building inspections of property that are performed by maintenance personnel into Quadra system.
• Assist Pastor in completing Annual Pastoral Report.
• Prepare and maintain all personnel records, including onboarding of new employees.
• Update and maintain personnel changes and enrollments.
• Prepare and file all paperwork related to unemployment compensation, employee separation, worker's compensation, PA Catholic Conference, etc.
• File 1099/1096 NEC forms with the IRS for any individual that is paid over $600 (Individual vendors use SS #) including priest’s honoraria for Mass coverage or other paid services by IRS deadline.
• Examine all vendor and contractor contracts and monitor parish purchases.
• Serve as the point person for all questions relating to parish funds.
• Reconcile paid Mass Intentions to Mass Account Bank Balance.
• Administer Monthly Stipend checks for Mass accounts, Baptisms, Weddings, & Funerals.
• Verify Special Diocesan Collection totals match to QuickBooks totals prior to sending checks to Archdiocese.
  
  

Interested candidates should send a cover letter and resume to the attention of:

Reverend Matthew VanSmoorenburg

St. Thomas More Parish

2101 Pottstown Pike

Pottstown, PA 19465

Email : [email protected]

Phone: 610-469-9304