Administrative Support Services Coordinator
- Provide administrative support such as word processing, creating and updating Excel spreadsheets, preparing PowerPoint presentations, faxing, distributing mail.
- Compose and prepare correspondence.
- Oversee and schedule support staff.
- Process bi-weekly payroll and run bi-weekly accrual reports.
- Attend Board Meetings and prepare and distribute Minutes of Meeting.
- Update and maintain departmental records.
- Prepare monthly travel reimbursement vouchers for department.
- Create and update monthly, quarterly and year-end reports.
- Order and maintain office supplies.
- Serve as a point of contact for vendors requesting information.
- Process orders.
- Schedule meetings and other departmental functions.
- Perform annual merit increase evaluations for support staff and assist with goal setting.
- Hold department interaction and training sessions.
- Interact with employees when difficult issues arise between the employee and county or non-county agencies.
- Supervise employees, lend support and offer encouragement.
- Provide a harmonious environment within the department and to all customers.
- Perform other duties, tasks and special projects, as required.
- Associate's degree from an accredited college or university, or equivalent combination of education and experience.
- Five years of job-related experience.
- Strong verbal and written communication skills.
- Strong typing skills are required in this position.
- Knowledge and skill with modern office equipment (fax, copier, calculator).
- Ability to work independently and proceed with objectives.
- Ability to maintain confidential information and handle confidential matters.
- Ability to work as part of a team.
- Strong interpersonal skills.
- Ability to multi-task.
- Accurate and detail-oriented.
- Ability to interface with all levels of county management.
- A valid driver's license is required.
- Associate's degree from an accredited college or university in Business Administration.
- Five years of experience in office administration.
- Ability to follow office protocol.
- Ability to use common sense understanding to carry out written or oral instructions.
- Strong time management and organizational skills.
- Flexibility.
- Exhibits a willingness to learn new tasks.
- Ability to direct and lend suggestions on unusual situations as they may occur.
- Ability to coordinate and distribute work assignments.
- Flexibility
- Proactive.
- Ability to carry tasks to completion.
- Advanced Word skills
- Advanced Excel skills
- Intermediate Access skills
- Basic PowerPoint skills
- Basic Outlook skills (Email and Calendar)
- Basic Internet Explorer skills
- PeopleSoft skills or the ability to learn PeopleSoft.
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