Payroll Manager

Job Description

Job Description

Job Summary

We are seeking an experienced and detail-oriented Payroll Manager to oversee all aspects of payroll processing and compliance for our organization. The Payroll Manager will be responsible for leading a team of four payroll administrators, ensuring timely and accurate payroll execution, managing payroll taxes, maintaining records, and ensuring compliance with all applicable laws and regulations.

Primary Responsibilities

• Process, manage and oversee the payroll function, including bi-weekly payroll processing for United Refrigeration and several sister companies in 45 states, plus an affiliate in Canada.

• Build and manage data feeds between ADP and vendor systems to ensure information is flowing accurately between systems.

• Supervise, mentor, and develop a team of payroll staff members, ensuring high levels of accuracy and efficiency.

• Ensure compliance with federal, state, and local payroll, wage, and hour laws and best practices.

• Review and audit payroll reports, reconciliations, and transactions to ensure accuracy.

• Maintain payroll records in accordance with legal requirements and company policies.

• Process amendments and year-end documents (e.g., W-2s).

• Collaborate with HR, benefit, and accounting departments to ensure data accuracy and integrity.

• Lead system upgrades, implementations, and improvements for payroll software and processes.

• Process and balance After-Hours, SPIFF and Blue Volt payments to employees.

• Resolve payroll discrepancies and respond to employee inquiries in a timely and professional manner.

• Setup new reporting locations in ADP as new branches open and notify Benefits of the same.

• Provide reports and information to the accounting department and corporate auditors upon request while ensuring confidentiality.

Qualifications

• Bachelor’s degree in accounting, Finance, Human Resources, or related field.

• 5+ years of payroll experience, with at least 2 years in a supervisory or management role.

• Strong knowledge of payroll principles, regulations, and tax reporting requirements.

• Proficiency in payroll systems (e.g., ADP Vantage, ADP Workforce Now) and Microsoft Excel.

• Proven leadership and team management skills.

• Exceptional attention to detail and organizational skills.

• Strong analytical, communication, and problem-solving abilities.

• CPP (Certified Payroll Professional) certification is a plus.

Preferred Skills and Attributes

• Experience in a multi-state payroll environment and in Canadian payroll.

• Ability to handle confidential information with discretion.

• Process improvement mindset and experience leading payroll-related projects.

•Comfortable working in fast paced, deadline-driven environment.

United Refrigeration Inc. is one of the largest distributors of refrigeration, air conditioning and heating parts and equipment in USA & Can.

Company Description

United Refrigeration Inc. is one of the largest distributors of refrigeration, air conditioning and heating parts and equipment in USA & Can.