Deputy Recorder of Deeds

Deputy Recorder of Deeds

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Deputy Recorder of Deeds

Salary

$43,659.00 Annually

Location

Easton, PA

Job Type

Full time

Job Number

2026-00036E

Department

Fiscal Affairs

Division

Recorder of Deeds

Opening Date

02/13/2026

Closing Date

2/26/2026 5:00 PM Eastern

• Description

• Benefits

• Questions

Application Requirements

In order to be considered for this position, applicants must successfully submit a completed application prior to the posting deadline. Applications submitted with incomplete or missing education and/or work experience sections will be considered incomplete and will not be reviewed. These applicants will be disqualified from consideration.The attachment of a resume to the application does not fulfill this requirement and will not prevent incomplete applications from being rejected.Education and work experience fields must be completed, regardless of the presence of an attached resume.

Once the posting closes, all applications will be reviewed. The information provided on the application will be utilized to determine whether or not each applicant meets the Minimum Requirements for this position as noted in the Job Description. We encourage all applicants to provide a comprehensive, concise history of their education, certification, licensing, and employment history. Please read the Minimum Requirements thoroughly and then demonstrate that you meet these requirements on your application.

For questions regarding this posting, please contact Sherry Christman, Human Resources Analyst [email protected] 610-829-6382.

Equal Employment Opportunities - It is the policy of Northampton County to provide equal employment opportunities (EEO) to all persons regardless of race, color, national origin, religion, sexual orientation, marital status, sex, gender identity, gender expression, age, genetic information, disability, or any other status protected by the Pennsylvania Human Relations Act, Title VII of the Civil Rights Act of 1964, the Age Discrimination in Employment Act (ADEA), and the Americans with Disabilities Act (ADA) and any other state, federal, or local law.

Job Description

GENERAL PURPOSE

The Deputy Recorder of Deeds position, under the direction of the Recorder of Deeds and Lead Deputy Recorder of Deeds, is responsible for the processing of deeds, mortgages, and related documents. Assists in the supervision, planning, and coordination of the activities and operations of the Deeds Office. Work is performed in accordance with applicable Pennsylvania laws and regulations.

SUPERVISION RECEIVED

This position reports directly to the Recorder of Deeds and the Lead Deputy Recorder of Deeds.

SUPERVISION EXERCISED

This position is responsible for supervision over the following classifications: Clerical Technician 2 and Clerical Technician 3.

ESSENTIAL DUTIES OF THE POSITION

Assist with management of the day-to-day operations of the Deeds office.

Assists with assignment of daily tasks for Deeds staff, communicating regularly with staff regarding assignments/tasks.

Responsible for accurate preparation of daily online deposits and monthly reconciliation for disbursements of municipal and school district transfer tax, including a large volume of checks and balances in the collection of recording fees.

Responsible for certification of municipality and school district requests from auditors concerning transfer tax.

Proofs deeds to verify accuracy of daily deed transfers to the Assessment Office.

Assists with interviewing and selection of new hires.

Oversees training newly hired staff, including completing probationary reviews, with Lead Deputy.

Assists Recorder of Deeds, Lead Deputy, and Solicitor's Office with formulation of office policies and procedures in compliance with state regulations.

Uses state website as a resource.

Reviews electronic deed submissions and decides whether to accept or reject. Reviews recorded e-receipts for accuracy.

Responsible for Notary filings with access to the State Notary Commission website to print the Commissions and upload recorded Commissions.

Responsible for Indexing Subdivision Maps, Highway Maps, and Post Construction Stormwater Maps. Checks all required signatures, notary acknowledgements where required, and scans for download to the Landex system.

Orders office supplies via online County purchasing system.

Assists with upgrades to deeds information system, and coordinates schedule with vendors on changes.

Monitors staff time off requests and prepares/submits timesheets to Payroll.

*An employee assigned to this title shall perform a majority, but may not perform all, of the duties listed in this job description. Conversely, minor level duties performed on the job may not be listed. The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position.

REQUIRED MINIMUM QUALIFICATIONS

EDUCATION & EXPERIENCE- Completion of a high school, or general equivalency diploma;AND

At least three (3) years of full-time experience in recording and processing deeds and mortgages, as well as preparation of bank deposits and reconciliations;AND

At least three (3) years of experience supervising staff.

KNOWLEDGE, SKILLS, AND ABILITIES

Knowledge of automated data and recording systems.

Basic knowledge of records management, legal and real estate terminology.

Basic knowledge of supervision and training techniques.

Ability to learn specific recording methods, techniques, and requirements.

Ability to operate a computer to enter information into, and secure information from, data processing, spreadsheet, word processing, database, and graphics programs.

Ability to establish and maintain effective working relationships with employees, officials, and the public.

Ability to communicate effectively, both verbally and in writing.

Must possess strong organizational skills and be able to work independently.

Ability to read, write, speak, understand and communicate in English to perform the duties of this position.

TOOLS AND EQUIPMENT

Telephone, personal computer (including word processing, spreadsheet, and Deeds vendor software), calculator, writing implements, fax machine, copy machine, map machine, and paper shredder.

PHYSICAL DEMANDS

While performing the duties of this job, the employee is frequently required to walk, sit, talk or hear.

The employee must occasionally lift and/or move up to twenty-five (25) pounds.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.

The noise level in the work environment is quiet.

SELECTION GUIDELINES

Formal application, rating of education and experience, interview, and reference check as well as job related tests may be required.

The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change.

FLSA STATUS: FLSA NON-EXEMPT (ELIGIBLE FOR OVERTIME)

DESIGNATION: CAREER SERVICE

PAY GRADE: CS/GR18

UNION STATUS: NON-UNION

Updated January 2026

Full-time employees of the County of Northampton are afforded a package of benefitswhich includes the following:

Medical Insurance

Vision and Prescription

Dental

Life Insurance

Retirement

I. Medical Insurance

Coverage begins for the employee the first of the month following full-time employment for employees and their eligible dependents. Cost to the employee to participate in the plans varies by the coverage selection and number of dependents; and may be subject to collective bargaining, if a union member. The employee may also elect to opt out of the County's medical insurance if proof of coverage through the spouse's employer is provided. Under this arrangement, the employee is provided with an annual $1,500.00 opt out payment.

II. Vision and Prescription

Coverage begins for the employee the first of the month following full-time employment for employees and their eligible dependents. Copayments may vary, subject to collective bargaining, if a union member. Coverage under the vision plan varies and depends upon the employee's choice of doctor and frame selection.

III. Dental Coverage

Coverage begins for the employee the first of the month following full-time employment for employees and their eligible dependents. Copayments may vary, subject to collective bargaining, if a union member.

IV. Life Insurance

A life insurance policy is afforded to full-time employees beginning on the first day of employment, unless specified differently in a collective bargaining agreement. It remains in effect as long as the employee is actively employed and terminates upon resignation or retirement. $20,000 is afforded to all eligible employees.

V. Retirement

All full-time employees and part-time employees working more than 1000 hours per year qualify for County of Northampton retirement benefits, in which employees must contribute 5% of their earnings, and employees may choose to add additional voluntary contributions, not to exceed an additional 10%. Additionally, employees may participate in an optional deferred compensation plan [457(b)] which may provide present tax advantages and future retirement savings. Such arrangements are made directly with the providers and the County will administer payroll deductions only.

01

Each applicant must complete this supplemental questionnaire as a part of the applicant screening and selection process. The information you provide will be reviewed and used to determine your eligibility to move forward in the selection process. Incomplete responses, false statements, omissions, or partial information may result in disqualification from the selection process. Do you agree to answer each supplemental question truthfully and that your responses can be verified from information included within the application?

• Yes

• No

  02

Current Northampton County employees MUST detail ALL County work experience on their application. Failure to include correct work history and employment dates will result in the rejection of your application. If you need assistance with this information, please reach out to the Human Resources department for assistance BEFORE submitting your application. Please select "yes" to confirm your understanding of this requirement. If you are not a current County employee, please select "no".

• Yes

• No

  03

Do you have at least three (3) years of full-time experience in recording and processing deeds and mortgages, as well as preparation of bank deposits and reconciliations? If yes, your work history section must reflect this experience to qualify.

• Yes

• No

  04

Do you have at least three (3) years of full-time experience supervising staff? If yes your work history section must reflect this experience to qualify.

• Yes

• No

Required Question