Assistant Office Manager

Assistant Office Manager - Summary

Processes and generates accounts receivables for all dealership departments, which together represent the accurate financial condition of the business. Provides accurate reporting to the dealer/general manager and is responsible for accounting office functions.

Assistant Office Manager - Essential Duties

• Assist with daily bank deposit and cash report.


• Closes month by processing accounting month-end.


• Assist with preparing payroll on a timely basis, posts payroll and maintains payroll records.


• Assist with preparing employee health/life benefit payments.


• Assist with compiling information and prepares reports as requested by management and/or dealer principal.


• Cross-trains a qualified substitute.


• Assist with processing paperwork for new employees and terminations.


• Cashiering duties for both stores as needed.


• Maintains confidential employment files.


• Maintains a professional appearance.


• Attends managers meetings as requested.


• Other tasks as assigned.

Assistant Office Manager - Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Assistant Office Manager - Education and/or Experience and Skills

• Three to five years related experience and/or training; or equivalent combination of education and experience.

• Ability to add, subtract, multiply and divide in all units of measure, using whole numbers, common fractions and decimals. Ability to research as needed.


• Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages.

• Ability to apply common sense understanding to carry out detailed but uninvolved written or oral instructions.


• Ability to apply common sense understanding to carry out instructions furnished in written, oral or diagram form.


• Experience with Excel, ADP and Dealertrack a plus