Administrative Program Coordinator

Job Description

Job Description

We are looking for an Administrative Program Coordinator to support academic and operational activities located in the Greater Philadelphia Region. This contract position calls for a highly organized and detail-oriented individual who can manage competing priorities, maintain accurate records, and provide dependable administrative support in a fast-moving environment. The ideal Administrative Program Coordinator candidate will exercise sound judgment, handle sensitive student information with discretion, and contribute to the smooth coordination of daily program functions.

What you get to do every single day:

• Manage a high volume of monthly student document requests, ensuring materials are prepared accurately and delivered in accordance with partner institution expectations.

• Coordinate student elective application activity during peak periods by tracking submissions, organizing records, and helping keep applications on schedule.

• Support assessment administration by entering evaluation data into the designated system and maintaining accurate documentation.

• Assist with examination logistics, including proctoring support and related administrative coordination.

• Prepare and distribute recurring student roster reports to affiliated institutions on a monthly basis.

• Oversee day-to-day activity within student application platforms by reviewing submissions, identifying incomplete files, and following up to help ensure timely completion.

• Verify student credentials, assemble required supporting materials, and facilitate submission of documentation to external organizations and supervisors.

• Create and manage written communications, reports, memoranda, and other administrative materials while also handling incoming mail and additional program support tasks as needed.

Other requirements for the Administrative Program Coordinator position include and are not limited to:

• Demonstrated experience in an administrative support role within a fast-paced, high-volume setting.

• Strong organizational skills with the ability to manage multiple deadlines and shifting priorities effectively.

• High level of accuracy and attention to detail when handling records, forms, and time-sensitive documentation.

• Ability to work with confidential information responsibly and maintain discretion at all times.

• Proficiency with Microsoft Office applications and Google Workspace tools.

• Experience supporting scheduling, coordination, and general administrative operations.

• Familiarity with academic or administrative systems such as Banner, Blackboard, or E-Value is preferred.

• Strong written and verbal communication skills, including the ability to prepare clear correspondence and assist a wide range of stakeholders.

Interested candidates should reach out to Tori Gill at 215.568.4580 and reference JO# 03720-0013483285