Purchasing Coordinator

DESCRIPTION OF EMPLOYER: Founded in 1901, Feeser’s, Inc. is a family owned and operated full-line foodservice distributor located in Harrisburg, PA servicing the Mid-Atlantic region. Feeser’s provides an expansive offering of dry, refrigerated, and frozen products to a diverse customer base comprised of restaurants, healthcare facilities, educational facilities, and other institutions.

SUMMARY: The Purchasing Coordinator is responsible for providing administrative support for the Purchasing department (Category Managers and Buyers) across all areas of the procurement cycle.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Support the review, preparation, and management of vendor contracts and agreements
• Manage product updates and maintenance in online ordering system to include image research and procurement to maximize customer experience
• Manage the set-up of new items and maintenance of existing items across enterprise solutions
• Lead recall process support with follow up as needed to comply with requirements
• Address and resolve discrepancies, delays, or issues in the procurement process
• Serve as a liaison between internal stakeholders and vendors to facilitate solutions
• Build and maintain strong relationships with current and prospective vendors
• In case of quality discrepancies, assist in managing returns or claims process
• Interact with inside and outside sales by answering questions/ problems via phone and/or e-mail
• Participate in initiatives to streamline procurement procedures, enhance efficiency, and reduce costs
• Assist in the assessment of vendors based on performance, quality, reliability, and cost, providing input in vendor selection and retention processes
• Analyze purchasing data and trends to identify opportunities for cost savings
• Prepare periodic reports on purchasing activity, cost variances, and supplier performance for management review
• Maintain organized files of all purchasing documents, contracts, correspondence, and reports for audit and review purposes
• Creating and maintaining documentation related to product data processes and standards
• Develop a consistent, standardized operational flow of all office functions with vendors and sales
• Ensure all purchasing activities adhere to company procurement policies and relevant regulatory standards
• Working closely with other departments such as marketing and sales to ensure product data meets their needs

SKILLS REQUIRED:

• High degree of attention to detail
• Proficient in Microsoft Office applications, especially Excel
• Strong problem-solving and decision-making skills 
• Excellent verbal and written communication skills
• Ability to work independently and collaboratively with cross-functional teams 
• Ability to adapt to changing business needs and priorities 

QUALIFICATIONS & EXPERIENCE:

• Associate or bachelor’s degree in business administration, supply chain management, or a similar field (required)
• 2-4 years’ experience in purchasing or procurement department, inventory management, accounts payable or similar function (required)
• Prior experience in an inventory function or related experience with managing returns or recalls (preferred)

PHYSICAL REQUIREMENTS :

• Remaining in a stationary position, often standing or sitting for prolonged periods.
• Moving self in different positions to accomplish tasks in various environments including tight and confined spaces.
• Moving about to accomplish tasks or moving from one worksite to another.
• Ability to physically stand, bend, squat, and lift equipment up to 100 pounds.
• Communicating with others to exchange information.
• Repeating motions that may include the wrists, hands and/or fingers.
• Must possess visual acuity, i.e., close, distance, and color vision, depth perception and the ability to adjust.

Feeser's Food Distributors is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status. All employment decisions are based on qualifications, merit, and business needs.