Purchasing Agent | Full-Time

Wills Eye Hospital is hiring a Purchasing Agent in Philadelphia, PA . In this role, you’ll have a variety of administrative functions relating to the purchase of materials/ services and assists in negotiating non-complex contractual arrangements between Wills Eye Hospital and affiliated vendors . This is a Full-Time 40 hours per week opportunity for someone who value s structure, problem-solving, and visibility within the organization .

Why Join Wills Eye

At Wills Eye Hospital, you’ll be part of a nationally recognized leader in ophthalmology and vision care. We are known for clinical excellence, innovation, and patient-centered care .

We offer:

• Competitive compensation and benefits such as medical, dental, and vision plans, retirement plan, tuition assistance , paid time off, and employer assistance programs (EAPs)

• Opportunities for training, certification, and career growth

• A collaborative, mission-driven clinical environment

• Access to advanced technology and specialized care teams

In this role, you’ll support the Director of Finance while helping deliver high-quality ophthalmic care. You’ll manage the purchasing process, vendor and supplier relationships, order monitoring and accuracy, and contribute to a positive patient experience.

You’ll be successful if you enjoy working in a fast-paced clinical environment, have strong attention to detail, and value patient interaction.

Key Responsibilities

• Prepares and processes all required documentation pertaining to the purchase of Hospital materials and services using E-Requester platform other computer-based systems.

• Reviews and creates purchase orders in a timely manner (within 2 business days upon initial request) and accurately enters into E- Requestor platform.

• Monitors purchase orders in E-Requestor platform and if applicable, accrues expense(s) within the current accounting period.

• Interfaces with vendors and service affiliates to obtain missing invoices and submits to staff/department for processing via E-Requestor platform.

• Responds to internal order disruption inquiries within 1 business day (2 days for external departments) and works diligently to resolve issues.

• Ensures orders are placed with correct vendor/methods of procurement and ensures that terms of payment are documented correctly.

• Obtains appropriate W-9documentation from Hospital service affiliates/vendors and matches with corresponding IRS records

What You Bring

You may be a strong fit for this role if you are detail-oriented, patient-focused, and comfortable in a clinical setting. You enjoy working as part of a team, communicating clearly, and supporting both patients and providers.

Minimum Qualifications

• High school diploma or equivalent.

• Minimum of 3 to 5 years accounts payable or purchasing experience in a healthcare setting.

• Excellent written and verbal communication skills.

• Strong attention to detail and possesses ability to multi-task in a fast paced environment.

Preferred Qualifications

• Bachelor’s degree in Business .

We know great candidates do not always meet every preferred qualification. If this role interests you and you believe you could be successful in it, we encourage you to apply. You may be a fit for other roles across our organization.

About Wills Eye Hospital

Wills Eye Hospital is a world-renowned leader in ophthalmology, ranked among the top eye hospitals in the nation by U.S. News & World Report. Established in 1832, Wills Eye is one of the oldest and most respected eye care institutions in the world.

Each year, our team provides specialized care to more than 250,000 patients , ranging from routine eye conditions to complex, sight-threatening diseases. Through advanced surgical capabilities, innovative research, and a commitment to clinical excellence, we continue to shape the future of vision care.

Ready to take the next step? Apply today for our Purchasing Agent opportunity in Philadelphia, PA .