Accounts Payable Specialist

Job Description

Job Description

NextGen Security LLC

Job Summary

Company

NextGen Security, LLC

Location

Exton, PA

Industries

Security and Surveillance

Job Type

Full Time

Employee

Career Level

Entry Level to Experienced (Non-Manager)

Exemption Status

Exempt

Accounts Payable Specialist

What we’re looking for:

An energetic, motivated Accounts Payable Specialist to join our fast-growing and dynamic team.

What you’ll be doing:

This pivotal role entails managing and processing vouchers meticulously, ensuring timeliness and strict adherence to company policies. Key responsibilities involve maintaining vendor relationships, resolving discrepancies, and providing essential support to the finance team. The standard work hours for this employee are 8:30 AM – 5 PM, Monday-Friday in our Corporate office in Exton, PA.

Specific duties to include:

• Drive efficiency in the payables process by ensuring timely and accurate processing of Purchase Order and Job-Related Invoices. Code all job-related invoices correctly to the appropriate job, general ledger accounts, and cost centers.
• Attention to detail in invoice processing to optimize discounts. Ensure timely input of invoices in line with terms and conditions to maximize early pay discounts.
• Implement process enhancements within the Accounts Payable function to boost automation, minimize manual errors, and streamline workflows, ultimately enhancing team productivity.
• Reconcile Vendor Statements and address discrepancies concerning Payments, Billing, and Balances.
• Sustain daily Automation Processing.
• Support month-end and year-end closing tasks to guarantee that accounts payable records are accurately reconciled and documented for prompt financial reporting.
• Manage and maintain organized vendor files and records.
• Maintain professional and efficient communication with vendors and suppliers to address payment inquiries, disputes, and discrepancies effectively.

Applicant Qualifications:

• Bachelor’s degree in accounting or equivalent degree (preferred but not required)
• Accounting or Customer Service experience
• Experience with Microsoft Word, Excel, and Outlook.

What you bring to the table:

• Must be able to communicate effectively and professionally in both written and verbal manner to customers and to those within the company, while maintaining a positive and productive attitude
• Demonstrate strong time management skills
• Commitment to integrity and Company Standards and Procedures
• Attention to detail and accuracy
• Willingness to learn multiple new skillsets

What we bring to the table:

• An awesome, collaborative culture
• Compensation based upon background and experience
• Full benefits package
• Vacation
• Cellphone Allowance

We are an equal opportunity employer and drug- free workplace. Pre-employment drug screens and background checks will be conducted. Employees are subject to appropriate routine drug screens, based on job classification.

Application Process

Please submit your resume, references and your requested salary range when applying for this position to [email protected].

More About Us
NextGen Security is an electronic security systems integrator that offers commercial and industrial companies best in class industry knowledge, engineering design, implementation, management and on-going maintenance services. Our company accomplishes this by hiring only the most experienced and best-qualified talent the security industry has to offer. Management team and staff members have 10-25 years of commercial and industrial security industry expertise with single site, multi-facility, plant-wide, campus-wide, regional, national and international security projects. If that wasn’t convincing enough, check out what our employees say about working at NextGen:

Notice To Employment / Recruitment Agents
Employment / Recruitment agents may only submit candidates for vacancies only if they have written authorization to do so from NextGen Security’s HR department. Any agency candidate submission may only be submitted to positions opened to the agency through openings available via NextGen Security’s website. NextGen Security will only pay a fee for candidates submitted or presented where there is a contract communication in place between the Employment / Recruitment agents and NextGen Security, and only if the candidate is submitted via approval from NextGen Security’s HR department. Candidates submitted or presented by Employment / Recruitment Agents without a full approval from NextGen Security’s HR department shall not be deemed to form part of any Engagement for which the Agency may claim remuneration.