AGI Executive Assistant

We Are:

At Synopsys, we drive the innovations that shape the way we live and connect. Our technology is central to the Era of Pervasive Intelligence, from self-driving cars to learning machines. We lead in chip design, verification, and IP integration, empowering the creation of high-performance silicon chips and software content. Join us to transform the future through continuous technological innovation.

You Are:

You are a proactive, detail-oriented professional who thrives in dynamic environments and enjoys supporting high-impact leaders. You bring a strong sense of responsibility, exceptional organizational skills, and an unwavering commitment to confidentiality and precision. You are adept at managing multiple priorities, seamlessly juggling complex schedules, and handling sensitive information with the utmost discretion. Communication is your superpower—you write and speak with clarity and professionalism, enabling you to interact confidently across all levels of an organization. You value continuous improvement, always seeking ways to streamline processes and elevate the quality of your work. You are comfortable working independently, yet you also excel as a collaborative team member, building positive relationships with colleagues and stakeholders. Your curiosity and willingness to learn new tools and systems help you adapt to evolving business needs. You have a knack for anticipating challenges before they arise, using your initiative to solve problems and deliver results. Your experience supporting senior leadership, ideally including C-level executives or government organizations, has honed your ability to maintain poise under pressure and manage confidential matters with integrity. If you are looking for a role where your contributions are valued, your skills are continually developed, and your work directly supports strategic organizational success, this is the opportunity for you. This position is based in Exton, PA and not eligible for immigration sponsorship.

What You’ll Be Doing:

• Maintaining daily calendars and owning the end-to-end scheduling process for the VP/General Manager and leadership team, ensuring efficient time management and prioritization of meetings.
• Planning and organizing business meetings, department events, and offsites, including overseeing logistics and on-site support to ensure seamless execution.
• Coordinating complex domestic and international travel arrangements, including itineraries, accommodations, and travel documents.
• Managing and administering expense reporting—processing invoices and reconciling departmental budgets with accuracy and timeliness.
• Organizing and maintaining departmental files, supplies, and documentation for easy access and compliance.
• Assisting with the preparation of correspondence, reports, manuals, and presentations for business leaders, ensuring high-quality deliverables.
• Serving as a point of contact for internal and external stakeholders, demonstrating professionalism and a solutions-oriented approach.
• Performing other duties as assigned to support the evolving needs of the leadership team and department.

The Impact You Will Have:

• Empowering executive leaders to operate at peak efficiency by managing schedules, logistics, and administrative processes with reliability and discretion.
• Enhancing organizational productivity through proactive problem-solving and streamlined workflows.
• Supporting high-stakes decision-making by preparing accurate and insightful reports, presentations, and communications.
• Contributing to a culture of professionalism and excellence by upholding the highest standards of confidentiality and integrity.
• Fostering positive relationships across teams and with external partners, ensuring seamless communication and collaboration.
• Driving operational improvements by identifying opportunities to optimize administrative procedures and tools.
• Enabling successful business meetings and events that advance strategic objectives and strengthen team engagement.

What You’ll Need:

• High School diploma and 6+ years of relevant experience, or an AA degree in a related discipline with 6 years of experience; an Associate’s or Bachelor’s degree preferred.
• Demonstrated experience supporting executive-level leadership, with significant experience supporting C-level executives highly desirable.
• Advanced proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), SharePoint, Teams, and Zoom.
• Ability to manage multiple time-sensitive tasks with exceptional organizational and time management skills.
• Strong analytical skills, with the ability to draw insights from data and support budget reconciliation.
• Experience working with US Department of Defense organizations is a plus.
• U.S. citizenship is required for this role.

Who You Are:

• Professional and discreet, with the ability to handle confidential and sensitive information responsibly.
• Resourceful and proactive, always anticipating needs and taking initiative to solve challenges.
• Clear and articulate communicator, skilled in both verbal and written interactions across all organizational levels.
• Collaborative team player who builds positive relationships and supports organizational goals.
• Flexible and adaptable, able to pivot quickly in response to changing priorities or urgent requests.
• Committed to excellence, with a keen eye for detail and a drive for continuous improvement.

The Team You’ll Be A Part Of:

You will join a high-performing, mission-driven operations team supporting the VP/General Manager of AGI (Ansys Government Initiatives) and key leadership. The team values integrity, agility, and collaboration, and plays a critical role in enabling the organization’s strategic initiatives and day-to-day operations. Together, you’ll foster a supportive environment where innovation and operational excellence are celebrated.

Rewards and Benefits:

We offer a comprehensive range of health, wellness, and financial benefits to cater to your needs. Our total rewards include both monetary and non-monetary offerings. Your recruiter will provide more details about the salary range and benefits during the hiring process.